Supply Chain Technician-Bozeman
Billings Clinic

Bozeman, Montana

Posted in Health and Safety


Job Info


Supply Chain Operations Technicians are responsible for representing all departments of Billings Clinic in a dynamic fast paced environment where change is the norm, not the exception. They take pride and ownership in providing exceptional customer service. Primary duties include, but are not limited to; shipping and receiving, handling inventory, filling stock orders and delivering stock and non-stock supplies (including but not limited to medications, needles, sharps, blades, solutions, etc) data entry, computer and telephone usage, quality control inspections, delivery of mail, lab specimens and medical records as needed for patient care, and training and orientation of newly assigned staff members. This position will rotate through the entire job functions listed below and will perform clerical and administrative tasks to as needed for support of the department and the organization.

Essential Job Functions
Counts and refills supplies (including but not limited to medications, needles, sharps, blades, solutions, etc) from predetermined par levels. Refills supplies from a systems generated request to the predetermined par level.Utilizes computer information systems for look-ups of on-hand quantities, unit of issue, catalog numbers, entering counts for par refills to produce pick lists and for location of supplies within the warehouse. Utilizes web based software and Microsoft office software.Receives items to be shipped out making sure the proper paperwork is with the product and that the item has been properly packaged to ensure no damage in shipping. Must maintain knowledge of packing and shipping requirements for hazardous materials.Utilizes FedEx and UPS computers for proper shipping labels and addressing.Coordinates palletized shipments that must be shipped by truck to ensure the best trucking rates.Receives and unpacks shipments and checks packing list against the shipment and purchase order. Assures that quantities received match quantities recorded on the purchase order. Signs off on all incoming shipments. Responsible for receiving, packing and inspection of supplies and verification of information on the invoices and shipping notices are accurate for all products received in the warehouse including product, quantity, unit conversion and catalog number. Enters purchase orders received and quantities received in order to ensure accuracy of on hands inventory. Reports all discrepancies to the Lead or Coordinator and the purchasing agent responsible for the purchase order.Inspects all products to ensure against damage and shortages/overages. Works closely with purchasing regarding discrepancy reports, quantity ordered against quantity received, wrong catalogue numbers, conditions of shipments received, and damage reports.Works closely with Purchasing and Accounting Departments regarding questions about product arrival, quantities and purchase order clarifications.Verifies receipt notification to product, quantity, unit conversion and catalog number. Stocks and stores supplies from predetermined par levels in appropriate designated areas within the warehouse. Marks products with labels reflecting appropriate charge codes. Maintains stock area in a neat and orderly manner. Rearranges and rotates stock for orderly and timely usage of dated materials. Reports discrepancies to the Lead/Coordinator.Reviews information on supply requisitions verifying required information is listed including description, quantity, department name and cost center and who is ordering. Picks and assembles orders, verifying and accounting for products and transactions. Processes credits for returned merchandise at the time it is received to ensure the on-hands quantities in the warehouse are correct for reorders. Reports any discrepancies or problems to Lead Supply Chain Operations Technician or Supply Chain Operations Coordinator.Assembles and distributes routine receiving documents. Maintains daily pick-up/delivery records and weekly operational reports. Inputs entries into the Supply Chain Operations information system.Delivers supplies and equipment to all departments according to procedures and obtains signatures for proof of delivery. Delivers and retrieves rental equipment from outside agencies.Periodically performs quality control checks to verify the accuracy of the Supply Chain Operations information management system as compared to actual product on hand. Makes recommendations for changes in par levels for supplies and linen to the Lead Technician or Coordinator.Determines needs for supply replacement from predetermined established inventory levels. Notifies Lead Supply Chain Operations Technician of critical stock balances.Utilizes computer information systems for look-ups of on-hand quantities, unit of issue, catalog numbers, entering requisitions and purchase orders, entering counts for par refills to produce pick lists and for location of supplies within the warehouse.Cleans shelves in the warehouse using proper infection control procedures on a monthly basis.Keeps work area free of obstacles and clean of paper and boxes by crushing and/or baling boxes.Sweeps the floors daily or as needed.Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance. 3Performs other duties as assigned or needed to meet the needs of the department/organization including rotations through all shifts to ensure continuity of services within the department. Floats to areas of need to ensure proficiency of skills and continuity of service needs within the department.



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