Sr. Grant Administrator (Remote or Hybrid) MEDICINE / 40 HOURS / BWH
Brigham & Women's Hospital(BWH)

Boston, Massachusetts

Posted in Health and Safety

Job Info

Excellent Care to Patients and Families • The Best Staff • In the Safest Environment


We are looking for a high-energy, driven, customer-service focused grant administrator to join the BWH Department of Medicine team. This position can be 100% remote or hybrid. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department's research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.

Reporting to and working closely with the Assistant Director, Research Administration, the Sr. Grant Administrator will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Sr. Grant Administrator will provide exceptional customer service to the division's investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrators.

The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Sr. Grant Administrator will provide support for DOM central administration activities as detailed below.


Consultation with DOM Divisions:

  • Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed
  • Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely manner
  • Monitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
  • Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.
  • Perform financial analysis and forecasting, both short-term and long-term
  • Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
  • Guide fellows and younger investigators through the grant application and renewal processes
  • Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes
  • Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
  • Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
  • Review and distribute effort reports
  • Train new research administrators.

  • Qualifications
    • Work requires the knowledge of theories, principles, and concepts typically acquired through completion of a Bachelor's degree in a relevant field, and 5 yrs of directly related research administration experience. In certain circumstances the degree requirement may be satisfied by directly relevant research administration experience and/or achievement in the field.
    • Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful.

  • Computer skills and financial/accounting skill as described above, required.
  • Must possess excellent judgment and an ability to maintain confidentiality.
  • Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.
  • Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
  • Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills.
  • Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities.
  • Ability to work both independently and as part of the growing DOM research administrative team is essential.

  • EEO Statement
    Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to an employee's protected status, such as age, race, sex, color, ancestry, religion, national origin, physical or mental disability, veteran status, citizenship, gender identity or expression or sexual orientation.

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