Senior Human Resources Coordinator - Human Resources
Bay Cove Human Services, Inc.

Job Info

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Schedule:Monday-Friday - Hybrid model
Mission Statement:

Bay Cove Human Services partners with people to overcome challenges and realize personal potential.

Job Summary:

The HR Coordinator is responsible for the timely communication to staff and departments in regards to all of the agency's professional development and rewards programs; also for maintaining compliance in employment and licensure requirements.

This is a non-exempt position.

Essential Functions of Position:

• Perform a wide variety of responsible clerical, administrative, and office support duties in support of the Human Resources Department.
  
• Respond to employment verification requests, salary and employees request for copy of personnel file, and other requests for information.
  
• Performs annual reviews of credentialing and verification of licenses Nurses (RN & LPN), medical staff, allied health professionals and licensed clinical professionals. Notify employee and immediate supervisor thirty days prior to expiration of license.
  
• Coordinate the MBTA and Bay Rewards program.
  
• Maintain payments and tracking of Nursing Program and Simmons Program.
  
• Prepare Check Request, Vacation Buyback Request & Tuition Reimbursment Request for Vice President of Human Resources.
  
• Reconcile credit card bill.
  
• Submit new hire information to Department of Revenue.
  
• Maintain the Referral Bonus list paying out the bonus to referring employees once the new hire has completed the requirements.
  
• Input employee performance evaluations into Dayforce and scan into employee file.
  
• Other duties and projects as assigned by the HR Associate Director.
  
  

Other Specific Duties and Responsibilities:

Provide coverage when Receptionist is out or away from desk to process mail or open door for deliveries.

• Answer general phone inquiries using a professional and courteous manner.
  
• Direct phone inquiries to the appropriate staff member
  
• Reply to general information requests with the accurate information
  
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner.
  
• Manage HR email boxes(HRForms, Human Resources).
  
• Prepare and send outgoing faxes, mail, and courier parcels.
  
  

Qualifications:

• Strong Organizational Skills
  
• BA preferred with three to five years of office experience.
  
• Strong Knowledge of Excel, Word, and Google Documents.
  
• Excellent written and oral communication skills.
  
• Ability to multi-task and prioritize accordingly.
  
• Excellent interpersonal skills across all levels of the organization.
  
• An acceptable CORI (criminal record assessment).
  
• A COVID-19 vaccination is a requirement of the position. One COVID-19 shot is acceptable, contingent on the individual receiving the second shot within the allotted time frame.
  
  

Personal Characteristics:

• Ability to work collaboratively as a member of multidisciplinary and cross-functional teams.
  
• Ability to function as an effective change agent.
  
• Ability to negotiate and resolve differences.
  
• Ability to function under pressure in a fast paced human service environment.
  
• Ability to be flexible, open and responsive to ongoing industry changes.
  
• Ability to articulate and communicate Bay Cove's mission and strategic direction in a consistent and enthusiastic manner.
  
• Ability to identify opportunities and obstacles and develop effective, creative solution to pursue opportunities.
  
• Ability to work independently or effectively as part of a team.
  

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