Senior Administrative Assistant, Investments
Southern Methodist University Inc

Dallas, Texas

Posted in Education and Training


This job has expired.

Job Info


Description

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University's entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world - and work hard to bring their innovations to life. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.

About the Department:

Under the direction of the Southern Methodist University Investment Committee of the Board of Trustees, the Investments Office manages the $2.0 billion endowment, including minerals and other planned giving assets of the University.

About the Position:

This role is an on-campus, in-person position.

This position serves as an operational/administrative resource to the 8-member Investments Office by serving as the receptionist at the front desk, providing administrative support for the staff as well as providing high level executive management support to Chief Investment Officer. The Investments Office is responsible for managing the University Endowment which entails the following activities: frequently hosting meetings with external organizations, staff members who travel regularly, and preparation for quarterly Investment Committee meetings during the academic year. Professionalism and independent judgment are critical in this position.

Essential Functions:

  • Investment Operations support including departmental mailbox management, electronically filing & tagging documents into Backstop software, assists with monthly data aggregation from emails to excel, assists with annual external audit requests, updates the Investments Office webpage, coordinates interactions with University Legal and Presidents Office and other duties as assigned.
  • Prepares materials and logistics for quarterly Investment Committee meetings including: establishing internal deadlines for staff preparations, formatting and assembling reporting, handling logistics of meetings; attends Investment Committee meetings to provide set-up assistance, take attendance and ensure smooth and professional meeting experience.
  • Performs administrative functions for the department such as assembling/reviewing travel and expense reports for all departmental staff using Concur software, maintains p-card to pay for departmental expenses, reviews and sends invoices for the Investment Office to University accounts payable, and reviews of departmental account activity monthly.
  • Provides administrative support for the Investment Office. Serves as office receptionist, answering the phone, greeting visitors, handling deliveries, ordering office supplies, maintaining kitchen and conference rooms, coordinating with other departments for any issues with office space and/or equipment as needed and acting as local fire marshal/safety coordinator.
  • Provides executive support to the Chief Investment Officer ("CIO") such as books travel, assists with the management of the CIO's calendar, acts as a delegate for certain approval processes such as timesheets and expense reports for the department and completing other tasks as assigned by the CIO. Directs and coordinates special events, projects, or on own initiative.


Qualifications

Education and Experience:

A High School diploma or equivalent is required.

A minimum of 5 years of work experience providing administrative and operational support to an executive and office staff is required.

Candidate with experience in a finance-oriented environment, such as an endowment, foundation, bank, brokerage firm, securities firm, accounting office, or real estate office is desirable. Experience working in a higher education setting is a plus.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal & verbal communication with customer service orientation, strong writing skills to produce error-free communications & reporting, strong editing and proofreading skills. Attention to detail is a must. Candidate must also demonstrate to be professional, trustworthy, reliable, punctual and able to maintain confidentiality of private information.

Candidate must possess strong technological skills using a PC. Candidate must be proficient with Microsoft Windows, specifically Outlook, Word, Power Point, Excel, Adobe Acrobat, and on-line research. Candidate with experience with Backstop, Concur, and/or SiteCore is preferred.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Physical and Environmental Demands:
  • Sit for long periods of time
Deadline to Apply:

Open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.


This job has expired.

More Education and Training jobs


University of Miami
Miami, Florida
Posted about 9 hours ago

University of Miami
Doral, Florida
Posted about 9 hours ago

University of Miami
Doral, Florida
Posted about 9 hours ago

Get Hired Faster

Subscribe to job alerts and upload your resume!

*By registering with our site, you agree to our
Terms and Privacy Policy.