Senior Administrative Assistant
Beacon Hill Staffing Group

Job Info

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Our client, a pharmaceutical company located in Boston, is seeking a Temporary Sr. Administrative Assistant to join their team for the next 12 months. The Senior Administrative Assistant will play a key role on the Global Pricing and Market Access team and directly supports the Vice President of Global Pricing and Market Access. In this capacity, the individual should excel at organization, management of multiple peoples' time and expectations, have a self-starter attitude and anticipate / proactively address challenges. This temporary role will compensate up to 42/hr depending on previous experience.

Location: Onsite Boston - 100% onsite to start but Hybrid eligibility

Key Responsibilities:
Core day-to-day responsibilities:
* Provide logistical planning and administrative support including calendar management, travel, expense reporting and document production
* Serve as the face for the Global Pricing and Market Access team while liaising with key internal and external customers
* Provide project support as required
* Perform various supporting tasks such as creating/amending/formatting documents/presentations in Word, Excel or PowerPoint, printing, etc.
Meetings & Events:
* Coordinate in-person, zoom meetings and video/phone conference calls with domestic and international participants; prepare meeting rooms & facilitate catering if required
* Manage meeting scheduling and agendas for multiple cross-functional, cross-regional forums that include participants VP and above
* Maintain schedule of key team meetings including the Global Pricing and Market Access team meetings, Leadership Team meetings, 1:1s with direct reports, etc.; coordinate and prepare agendas as required
* Work with Human Resources to facilitate interview schedules for external candidates
* Partner with other Administrative Assistants to coordinate large team meetings and team off-sites
Travel & Expenses:
* Work with external parties including Concur to coordinate travel, hotel and related reservations for VP and Senior Directors on the team
* Handle all expenses for designated leadership in a timely fashion and per company policy/guidelines
Purchasing & Budget:
* Manage the training and overall procurement process and liaise with related functions as required on behalf of the team
* Submit purchase orders, amendments and changes on behalf of the team working in partnership with CommContracts and iProcurement
* Support quarterly budget tracking for the team
*
Qualifications:
* Minimum of High School diploma and 2+ years of senior administrative experience in a similar role
* Proficient in Microsoft Office suite, Outlook Calendar Management, and Concur Expense reporting systems
* Proven ability to prioritize effectively and successfully implement multiple projects on competing timelines
* Proven experience working in a fast-paced environment where multi-tasking is a part of doing business
* Excellent verbal and written communication skills
* Exceptional interpersonal skills, especially with senior executives, and experience across organizational functions
* Able to be trusted with highly confidential and sensitive information
* Team player with a track record of developing rapport and credibility with colleagues

Qualified candidates are encouraged to apply today for immediate consideration!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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