Secretary III - Gainesville Surgical Services - Full Time Days
Northeast Georgia Health System, Inc.

Job Info

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Improving the health of our community in all we do

Northeast Georgia Health System (NGHS)is a non-profit community health system on a mission of improving the health of our community in all we do. Our team cares for more than 1 million people across the region through four hospitals and a variety of outpatient locations. Northeast Georgia Medical Center (NGMC) has campuses in Gainesville, Braselton, Winder and Dahlonega - with a total of more than 700 beds and more than 1,100 medical staff members representing more than 50 specialties. NGHS also encompasses Northeast Georgia Physicians Group, a multi-specialty group with more than 65 locations, and The Heart Center of Northeast Georgia Medical Center, a cardiology practice with more than 15 locations.

NGHS

This Secretary III position is Full Time Days.

Schedule: Monday - Friday, 8:00am - 4:30pm

Location: NGMC Gainesville OR

Job Summary:

Secretary III: Performs clerical work of considerable difficulty and complexity involving some independent judgment for a department head. Performs general office functions and may supervise a file clerk, receptionist, or other clerical employee.

Minimum Qualifications:

• High School Diploma or GED
• May have a College Degree or equivalent work experience.
• Minimum experience: 2-5 years clerical experience, good typing skills (45-60 wpm) and Microsoft computer knowledge.

We're looking for someone who:

• Admits mistakes and shortcomings
• Communicates Effectively
• Takes Initiative
• Empathetic
• Promotes Teamwork
• Adapts to Change

Job Specific and Unique Knowledge, Skills and Abilities

• Good typing skills, accelerated Microsoft computer knowledge to include proficiency with Excel workbooks, formulas, tables, formatting, graphs, PowerPoint and other databases. Provides support for a large department or multiple departments with steady constant patient or customer interactions. May provide support for several management/supervisor staff to include department or division head. May supervise or coordinate the work of other clerical staff. Performs clerical work of considerable difficulty and complexity involving some independent judgment for a department head. Performs general office functions and may supervise a file clerk, receptionist or other clerical employee.

Essential Tasks and Responsibilities

Includes all of the functions of Secretary II as well as: May attend meetings, seminars, etc. possibly to take notes or furnish information. May be required to conduct research or data collection for a project. Creates reports using Excel or Access databases. May be privileged to matters of the most confidential nature. May be an active or ad hoc member of organizational committees (Safety, PI, JCAT, etc.). May have some budgetary responsibility or input over departmental supplies.In larger departments, may serve as liaison between the supervisor and staff in regards to payroll issues, etc. May be responsible for system support of the department (contacting the IT department, placing tickets). Responsible for placing plant operations work orders/tickets. May be responsible for coordinating new hire orientation and paperwork. In clinical areas, the secretary may have the responsibility of managing patient files or reports, transcribing, scheduling appointments, communicating with patient family members on patient status. Participates in performance improvement activities. Supports the department in achieving predetermined goals and objectives. Responsible for assisting in arranging travel itinerary and any reimbursable expenses related to business travel.

Physical Demands:

• Frequently lifting up to 50 lbs
• Frequently carrying up to 20 lbs
• Occasionally kneeling/stooping/bending
• Occasionally standing/walking
• Occasionally pushing/pulling
• Occasionally intensity of work

Since first opening its doors in Gainesville in 1951, Northeast Georgia Medical Center has added hospital campuses in Braselton, Barrow and Dahlonega - and become Georgia's most awarded hospital. Some recognitions include being named to these lists:

America's 50 Best Hospitals- Healthgrades

100 Top Hospitals- Truven Health Analytics

100 Hospitals with Great Heart Programs- Beckers Hospital Review

America's Top Quality Providers- Carechex

Atlanta's Top 150 Workplaces- Atlanta Journal-Constitution

Healthcare's Most Wired Hospitals and Health Systems- Hospitals & Health Networks magazine

NGMC has also been recognized in recent years as Georgia's #1 Hospital for overall hospital care, overall surgical care, heart care, orthopedic surgery, women's care and more.

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