Research Pathologists' Assistant
The University of Chicago

Chicago, Illinois

Posted in Education and Training

This job has expired.

Job Info


BSD SRF - Human Tissue Resource Center - Biobank

About the Department

The Human Tissue Research Center (HTRC) is a University of Chicago Biological Sciences Division (BSD) Core Facility that is managed by the Office of Shared Research Facilities (OSRF). The HTRC is accredited by the College of American Pathologists (CAP) and is administratively divided into two sub-cores: Histology and Biospecimen Bank (Biobank).

The Biobank sub-core provides institutional biospecimen banking services for IRB-approved protocols involving human tissues and body fluids. The Biobank sub-core also serves as the biospecimen distribution center, providing previously collected samples to investigators for their research needs. In addition, the Biobank sub-core offers Digital Pathology services with automated, high-throughput scanning for publication quality images and quantitative image analysis.

Job Summary

The Human Tissue Resource Center (HTRC) is seeking a Research Pathologists' Assistant to assist with research studies in the form of performing data abstraction, providing consultation to researchers on appropriate samples for study use and sample searches for studies, billing for HTRC biobanking services, and tissue banking. Familiarity with IRB rules and HIPAA regulations are a plus as some studies are for de-identified protocols.

The job independently manages the collection, documentation, analysis of clinical trial data, and reporting of clinical research data. Provides input into the strategic, administrative, operational, and financial decisions that impact clinical research conducted across the University.

This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.


  • Tissue bank after hours (5-8pm).
  • Prepare Linked Pathology Reports to be uploaded into LabVantage.
  • Prepare Unlinked Pathology Reports to be Uploaded to LabVantage.
  • Send Unlinked Pathology Reports to the Researcher.
  • Break the Link between the patient and the samples in LabVantage.
  • Add the Diagnosis in LabVantage for Tissue Samples.
  • Add ER, PR & Her2 to the Breast Spore Samples (16352).
  • Add the demographic information to the Head & Neck tissue samples (8980).
  • Perform searches for control samples in LabVantage.
  • Perform searches in LabVantage per researchers' specifications.
  • Perform searches in CoPath and Epic Beaker for samples with certain diagnosis, drugs conditions etc. as specified by researcher.
  • Assure that tissue searches and data abstraction projects are following Ill. State Law, Federal Law and Hospital Policy in regards to tissue distribution and patient rights and privacy.
  • Run reports for sample numbers, types or organ etc. as requested by PIs of studies for reporting purposes.
  • Assist CRC with setting up reports.
  • Maintain Active Protocol List by organ site.
  • Search for samples in the Biorepository at the Biospecimen Committee's request.
  • Provide estimated costs to researchers writing Grant Applications.
  • Submit monthly billing for the Biobank, Slide Scanner & LCM.
  • Submit yearly Box storage fee.

Update Billing List:
  • Go over IRB requirements with prospective researchers inquiring. about sample searches and the level of approval necessary. Explain HIPPA regulations.
  • Attend Biospecimen Meetings (service setup and update).
  • Assist the Technical Director as needed - Set up and conduct tissue bank meetings, enter new protocols and child sample plans in LabVantage, set up new users and password resets in LabVantage, etc.
  • Manages the daily administrative and technical activities in a single highly complex, large clinical trial or multiple moderately complex, concurrent clinical trials. Designs and guides internal and external audits and manages external surveys.
  • Acts as a resource on the basics of clinical research and related aspects of clinical study for colleagues with less experience. Prepares and evaluates writing protocols, IRB submissions, grant applications, manuscripts, reports, and dissemination tools.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.


Preferred Qualifications

  • Master's degree from a NAACLS accredited program.

  • 1 - 3 years of banking/anatomic pathology laboratory experience.

Licenses and Certifications:
  • ASCP certification for Pathologists' Assistant (PA).

Preferred Competencies
  • Exceptional responsibility and attentiveness to detail.
  • Mature, reliable, and professional demeanor.
  • Ability to interact effectively with a variety of health care professionals, including faculty investigators, research managers, nursing and technical support staff.
  • Familiarity with Windows-based operating systems and common software programs such as Word, Excel, PowerPoint, and Web-based applications.

Working Conditions
  • Office/Lab environment.

Application Documents
  • Resume (required)
  • Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family


Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.

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