Project Coordinator
DNV GL USA, INC.

Job Info

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Local Unit & Position Description

Would you like to be part of a team that is at the forefront of the energy transition to decarbonize our economy?

DNV - Energy Systems Markets and Risk's Design and Evaluation group is seeking a Project Coordinator with strong interpersonal and organizational skills to join our growing team. The Project Coordinator will provide critical project support to project managers and project team members on a variety of exciting projects in the energy industry.

This position is based out of our North America offices, including Medford MA, North Andover MA, New York NY, Oakland CA, Madison WI, Arlington VA, Nashville TN or Middletown CT. Remote work will be considered from any location in the continental U.S.

What You'll Do

• Act as a liaison between project managers and other corporate departments, including Legal, Accounting, Human Resources, Marketing, and Information Technology (IT), helping to ensure compliance with corporate policies and procedures
• Support project managers with project start-up activities by coordinating with Accounting, Legal, IT and other corporate departments to establish projects in the accounting system, execute and file contractual documents, and set up necessary data storage procedures
• Support project managers with project kick-off activities, both internal and client facing. This includes scheduling meetings, coordinating with subcontractors, creating project templates in MS Word, MS Excel, and MS PowerPoint, and communicating information related to the project
• Provide project execution and control support to project managers including:
  • Assist with regular status reporting and invoicing activities by: reviewing time, expense and accounting reports for accuracy, reviewing subcontractor invoices, maintaining budget tracking information, and preparing invoices according to corporate and client specifications
  • Track outstanding project receivables and when necessary assist project managers to research and resolve issues related to payment of invoices
  • Enter project-related data into corporate accounting and project management systems (e.g., Oracle, MS SharePoint)
  • Work with project managers to track execution of work plans, including tracking project deliverable dates and issuing reminders to team members when appropriate
  • Assist project managers with effective facilitation of team and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items
  • Assist project managers by recruiting and scheduling survey and/or on-site visits on behalf of project team members
• Assist project managers with the proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal components prior to completion
• Researching technical subjects on behalf of clients and reporting back through report writing and presentations
• Data collection and recruitment through phone calls to customers and administering surveys in an effort to gather information and data for a project
• Provide status updates to project teams on work performed to date, timelines, spending, and project risks
• Assisting in the projections process each month by coordinating with project managers, finance, and project coordinators to update project trackers

Position Qualifications

What is Required

• Associates Degree in Business or related discipline; Bachelor's Degree preferred
• Prior experience in a project coordination role in a high-volume, time-sensitive environment
• Excellent written and verbal English communications skills
• Demonstrated ability to multi-task and manage competing priorities effectively
• Excellent organizational skills and attention to detail
• Strong interpersonal skills with a customer-service attitude and team-oriented spirit
• Ability to take direction from multiple people and perform highly varied tasks
• Advanced Microsoft Office skills required: Outlook, Excel, PowerPoint, and Word; preferred: SharePoint and Teams
• Willing and ability to travel up to 10% of the time
• We conduct pre-employment drug and background screening

NOTE: Please submit a cover letter along with your resume when applying. In your cover letter, please tell us about a time when you had to work with multiple stakeholders to organize and support a new project. What was the situation? What were your responsibilities? How did you handle the situation, and what was the result?

**Immigration-related employment benefits, for example visa sponsorship, are not available for this position**

This position offers a salary range between $52,500.00 and $65,000.00 yearly (based on experience). Additionally, DNV offers exceptional benefits including health, vision and dental insurances, FSA/HSA, 401K, life insurance, paid time off, sick time, short- and long-term disability, Employee Assistance Program (EAP), education assistance, ID theft protection, consumers' discounts, and rewards.

How We Do It

We Care, We Dare, We Share

Our mission is to safeguard life, property, and the environment. By joining us, you will work towards our meaningful vision: to make a global impact for a safe and sustainable future. DNV offers a congenial working environment, competitive salaries, and an exceptional benefits package. We value diversity, equity and inclusion and want you to bring your whole self to work each day. Read more here:

Diversity at DNV

Meet our Employees

About DNV

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For more information about your rights under the law, see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf

Please visit our website at www.dnv.com
Company & Business Area Description

DNV is the independent expert in assurance and risk management, operating in more than 100 countries. Through our broad experience and deep expertise we advance safety and sustainable performance, set industry benchmarks, and inspire and invent solutions.

We provide assurance to the entire energy value chain through our advisory, monitoring, verification, and certification services. As the world's leading resource of independent energy experts and technical advisors, we help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry. We are committed to realizing the goals of the Paris Agreement, and support all stakeholders to transition faster to a deeply decarbonized energy system.

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