Project Administrator - West Palm Beach

West Palm Beach, Florida

Posted in Building and Construction

This job has expired.

Job Info

About us:

A full-service commercial air conditioning company, Hill York provides system maintenance, service, repairs, energy solutions and installation for a wide range of heating, cooling and ventilation systems. Since designing and installing the first air conditioning systems in Miami Beach hotels after World War II, Hill York has played a key role in leading Florida facilities to new plateaus of indoor comfort and energy efficiency.

Every day our team of Comfort Champions fans out across the state, sharing their knowledge and mobilizing resources to help make life more comfortable. In hospitals and medical centers. On college and university campuses. At government buildings, performing arts venues, and fitness clubs. We do it by taking maintenance off the hands of building owners with smart technology and remote monitoring. We do it by crafting self-funding energy conservation programs that give tight operating budgets new vitality. And we do it by making our comprehensive services a catalyst for creating sustainable environments where people, productivity and prosperity thrive.

That's Hill York at work: Combining a pioneering history and industry-leading service and innovation to benefit a new generation of Florida customers.

Job Summary:

The Project Administrator will Schedule appointments, provides information, and otherwise relieves operations team and management of clerical work, administrative and business detail. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. Job functions require exercising independent judgment.

Project Administrator Duties and Responsibilities:

  • Job Folders - Set up, obtain and maintain all documents required.
  • Request Certificate of Insurance, Notice to Owner, Bid or performance bonds.
  • Permits - research legal owner, prepare permit application and check request, obtain permit.
  • Facilitate or obtain "Notice of Commencement".
  • Job Coordination - contact GC's office or Clients directly to resolve job issues as directed by Project Manager or as determined by self (PA).
  • Inspections - Schedule inspections with building departments.
  • Billing - set up Schedule of Values and performs AIA Billing for GC work.
  • Market Recovery - Billing for jobs awarded $'s. - Track payments and coordinate with Local Union staff.
  • Releases - prepare partials and finals for Hill York, subs and vendors.
  • Payment Collection - contact customer as needed.
  • Operation and Maintenance Manuals - prepare Binder and CD.
  • Service Reserve - enter into Wennsoft.
  • Office Supplies - Order and distribute.
  • Petty Cash - reconcile monthly.
  • Phones - assist as needed.
  • Sales dept - assist as needed.
  • Service Dept - assist as needed.
  • Bachelor's degree in Construction Management or related a plus
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office
  • Proficient with Microsoft Project or equivalent
  • Knowledge and ability to coordinate with vendors.
  • Excellent organizational skills, time management, and attention to detail.
  • Self-starter with the ability to work independently or within a team environment.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

"Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent."

This job has expired.

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