Programs Director, Alumni Affairs
University of California, Santa Barbara

Job Info

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Job Title: Programs Director, Alumni Affairs
Location: UCSB Campus
Job ID: 20303
Job Posting Details
Position Information

Payroll Title: Alumni and External Relations Specialist 3

Job Code: 6299

Job Open Date: 6/30/2021

Job Close Date:

Primary Consideration Date for Open Until Filled: 7/14/2021

Department Code-Name: ALUM-Alumni Affairs Office

Percentage of Time: 100%

Collective Bargaining Unit (CBU): 99 - Non-Represented (PPSM)

Grade Type/Grade: PSS 20

FLSA Exemption Status: Exempt

Work Location: Mosher Alumni House

Pay Rate/Range: $65,000 - $76,000

Days/Hours: Monday - Friday/ 8:00 - 5:00 Occassional nights and weekends

Department Marketing Statement

Gauchos across the globe have a special connection to one another. UC Santa Barbara Alumni promotes and cultivates that unique relationship, engaging thousands of graduates, current students and the greater university community. Through professional networking, social events, and philanthropy; student scholarship support; and opportunities to advocate for the university, UCSB Alumni promotes that vital link between Gauchos, now numbering 230,000+, so that the remarkable UCSB story can continue for all.

Brief Summary of Job Duties

The Programs Director reports to the Director, Alumni Affairs, and has overall responsibility for a multi-pronged engagement strategy for UCSB alumni that includes numerous campus-based and regional events, the "professional development" initiative for alumni including www.gauchonetwork.com, student activities intended to foster a culture of philanthropy, and major events including the All Gaucho Reunion, Alumni Awards Dinner, Day of Service and Exceptional Women, Exceptional Gauchos. This includes oversight, management and supervision of two FTE) and approximately six student employees; and overall responsibility for strategic planning and design of programs that achieve Alumni Association, campus, division and department goals and objectives.

The Programs Director is a member of the Alumni Affairs management team, involved in long-range planning, decision-making, and policy and procedure formulation and management. The Programs Director serves as primary liaison to several Alumni Association Board of Directors Committees, and the Office of the President and other UC campuses, as related to these program areas. The Programs Director is ultimately responsible for an annual budget of approximately $250,000.

Programs Director has a major role in the UCSB Alumni Strategic Plan, Vision 2020: Your Story Continues Here. They will be working to increase the number of engaged alumni by 40% by the year 2020. The Programs Director is a member of the Alumni Affairs management team, involved in long-range planning, decision-making, and policy and procedure formulation and management, both related to these program areas and to other program areas within the department. The Director serves as primary liaison to several Alumni Association Board of Directors Committees, and the Office of the President and other UC campuses, as related to these program areas. The Director is ultimately responsible for an annual budget of approximately $250,000.

Successful performance of these duties requires highly developed communication and organization skills, demonstrated capacity for leadership, ability to understand, interpret and communicate policy, work with diverse people, work under pressure and independently meet deadlines. The director must develop broad knowledge of Alumni Affairs, Development strategies and current UCSB news to provide a resource for interested alumni and other individuals. Must be able to work independently, act with sound judgment and high degree of confidentiality, anticipate job requirements, prioritize and coordinate multiple complex tasks. Must possess proficient knowledge of MS Office and demonstrated ability to quickly learn various software programs. Must be available for frequent travel and to work weekends and evenings as needed.

Minimum Requirements

Highly developed communication and organization skills.Demonstrated capacity for leadership.Ability to understand, interpret and communicate policy.Work with diverse people.Work under pressure and independently to meet deadlines.The Programs Director must develop broad knowledge of Alumni Affairs, Development strategies and current UCSB news to provide a resource for interested alumni and other individuals.Must be able to work independently, act with sound judgment and high degree of confidentiality.Must anticipate job requirements, prioritize and coordinate multiple complex tasks.Must possess proficient knowledge of MS Office and demonstrated ability to quickly learn various software programs.Must be available for frequent travel and to work weekends and evenings as needed.

Desirable Qualifications

• College degree.
• Experience with Advance database.
• Experience with UC's accounting, purchasing, travel and entertainment policies and procedures.
• Experience in alumni affairs or similarExperience in event Planning.
• Experience in marketing and communication tactics.
• Supervisory experience.

Special Conditions of Employment

• Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program.
• Satisfactory criminal history background check.
• UCSB is a Tobacco-Free environment.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Job Functions/Percentage of Time/Duties

UCSB Alumni Engagement - 35% Daily

Responsible for the strategy, overall management and implementation of all Alumni Association programs that include numerous regional events, student activities intended to foster philanthropy and engagement, and All Gaucho Reunion. The Programs Director must work collaboratively across multiple departments and divisions including the central development office as well as with the various schools and units.

Provides guidance, leadership and implements strategic, long-range planning and management of each program area, by providing knowledge, advice, context, and direction. Ensures that all activities within each program area contribute to the achievement of campus, department, division and Alumni Association priorities and initiatives. Ensures that long-term relationships with alumni are fostered and enhanced by all program offerings. Ensures that all program activities are implemented according to all applicable policies, procedures and regulations.

Designs program activities for maximum effect, analyzes program results, and recommends and implements modified or new programs as necessary. Establishes an annual budget for programs and oversees expenditures on a quarterly basis to reconcile with the original plan and objectives. Reports to the Director, Executive Director and Alumni Association Board on overall and specific program budgets and programmatic results, including recommending and implementing budget cuts or requests for funding augmentation to achieve specific goals.

As a member of the Alumni Affairs management team, is involved in long-range planning, decision-making, and policy and procedure formulation and management to achieve both program-specific goals and objectives, and to insure that Alumni Association events help achieve overall Association, division and campus goals and objectives.

Works closely with the Development Office Director of Regional Giving and Annual Fund to ensure that Alumni programs compliment the goals and objectives of the regional and annual giving programs.

Corporate Alumni Engagement - 25% Daily

The Program Director is the lead on the Professional Engagement Program, supervising the FTE of that program which aims to create a set of robust opportunities through industry and workplace networking groups, regional networking nights, online professional development programming (Gaucho Network), and mentoring and hiring connections with current students. Named the "Gaucho Professional Network," the initiative is one of the key focus points for alumni programing. The Programs Director provides high level strategy and ensures the program staff reaches their goals.

In order to achieve success, the Programs Director works across campus to build strong relationships with Career Services, Development and the various schools and units.

Alumni Donor Prospecting - 30% Weekly

Actively utilizes regional events, All Gaucho Reunion and alumni volunteer groups to identify new donor prospects. Works with the Director of Development for Alumni Affairs, Prospect Management, Research and the Regional Development team to qualify new donor prospects and strategize on next steps. Follows up with the appropriate Development Officers to ensure that follow up has been completed.

Administrative Supervision and Advocacy - 10% Monthly

Supervises two FTE and approximately six student employees, including hiring, training, directing daily activities, reviewing progress in projects, setting priorities and goals, conducting annual performance evaluations, ensuring overall adherence to University and Alumni Association policies and procedures.

Coordinates UCSB alumni participation in annual advocacy events coordinated by Office of the President, including consultation on meeting campus goals for the event, invitations, publicity, registration and staffing these events.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California's Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.

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