Program Coordinator, Public Records
Washington State University

Pullman, Washington

Posted in Education and Training

Job Info


107N-YN - Program Coordinator

Business Title:

Program Coordinator, Public Records

Additional Titles:



Employee Type:


Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at Please contact HRS at or 509-335-4521 if you have questions.

Summary of Duties:

Under general direction, this position assists the Public Records Manager in receiving, logging, reviewing, and processing records responsive to public records requests, including creating correspondence and maintaining accurate records and files. The program coordinator utilizes an online portal to collect records from record holders system wide and to release them to requester. Records are processed using a variety of software applications and consultation with the Public Records Manager and the Attorney General's Office, when appropriate. The incumbent communicates frequently with individuals from every part of the WSU community through written correspondence and phone contact. This position receives ongoing training to ensure compliance with regulations and standards expected of the office.

The Public Records Program goal is to fulfill PRR's in a timely and efficient manner while complying with federal & state law and University policy; incumbent supports those goals by assisting Public Manager with program activities as outlined in the duties performed.

Required Qualifications:

  • High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

  • Ability to maintain strict confidentiality.

  • Demonstrated skill in organization, attention to detail, and proficient reading of the English language for content.

  • Demonstrated excellent interpersonal, written, and oral communication skills.

  • Demonstrated proficiency in the use of Microsoft Office applications.

  • Demonstrated ability to work effectively and harmoniously with intern al and external

  • constituents.

  • Demonstrated experience meeting deadlines.

Preferred Qualifications:

  • Experience working as an administrative or legal assistant performing duties as referenced in the summary of duties above.

Additional Information:

Area/College: Finance & Administration
Department Name: Public Records
City, State, Zip: Pullman, WA 99164
Department Link:
Monthly Salary: Range 38, $3,096.00 - $4,013.00 (Step A through L) Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Posting Close Date: This position has been re-posted. Screening has begun and will remain ongoing until he vacancy has been filled.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:


Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or

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