Program Coordinator
Olympic College

Job Info

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Description

PT Program Coordinator Salary: $19.40 - $25.84Classification: Part-Time Program CoordinatorLocation: Shelton CampusReport to: Director of Shelton Campus
Responsible for coordinating the Continuing Education classes, students, and faculty support of the Continuing Education program. This position will work under the general supervision of the Program Specialist 2, performing work requiring knowledge and experience specific to the Department or Division. The program assistant will provide students, staff, program participants, and/or the public with information and interpretation of policies and activities. Compose written communications and establish and maintain records to support program operations. Independently advise students, staff, program participants, and/or the public regarding program content, policies, guidelines, requirements, procedures, and activities. Participate in the marketing of the programs and recruitment of students at outreach events and through various communication channels. Manage student workers assigned to the office.Essential Functions

• Exercise independent judgment in interpreting and applying rules, regulations, and assistance thereof.
  • Creating courses, determining class costs, fees, and registration information.
• Serve as primary contact with program participants; provide information regarding program policies and activities; perform a variety of public relations functions.
  • Coordinating with faculty, to generate class listings, content, and advertising.
  • Assist students in registering, withdrawing, and payments/withdrawals.

Prepare marketing content for program materials and maintain program websites and social media in conjunction with the director.

• Organize activities, promote the program on and off campus.
• May make public presentations related to program specialty.
• May attend meetings and/or conferences as program representative.

Manage all office operations for the Continuing Education Department which may include hiring and scheduling of student workers.

• Use word processing, statistical, spreadsheet, and/or database software.
• Perform complex scheduling including prioritizing the needs of program clients.
• Manage student workers assigned to the office.

Qualifications

Minimum Qualifications

High school graduation or equivalent

Two years (FTE) of administrative, technical, and professional experience with workforce development, social services, or a closely related field.

Intermediate computer proficiency including social media platforms, word processing, spreadsheets, and databases, MS Office preferred.

Additional Information

Terms of EmploymentHourly employees must work 480 hours in a rolling six-month period to become eligible for health benefits. Hourly employees must work 70 hours in any five months for two consecutive years to become eligible for retirement. This is an hourly position scheduled to work up to 18 hours per week, with a salary of $17.79 - $23.66. They are not initially eligible for benefits upon hire but could qualify for the following. Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, sick leave, paid holidays, Aflac, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate, and priority consideration on-site childcare on a space available. For more information regarding benefits, please visit our website. Conditions of Employment
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327. Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials: Olympic College Online Application Resume Cover Letter - in your cover letter describing how your experience sets you apart for this position. Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: HRticket@olympic.edu or 360-475-7300. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

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