P-Card Administrator
Boise State University

Boise, Idaho

Posted in Education and Training


This job has expired.

Job Info


About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.
Job Summary/Basic Function:
This position is responsible for monitoring compliance with all applicable laws and regulations of both state and university purchasing, contracting, leasing, and contract-related purchasing. Acts as liaison to the bank card provider and state purchasing officer responsible for contract management.

Level Scope:
The P-Card Administrator (P/A) manages the university P-Card operation and serves as the principal resource for resolving P-Card usage and reporting issues for staff, faculty and management. This position also is responsible for bill payment management, reconciliation of monthly billing statements and processing P-Card transactions to the university financial reporting system on a timely basis.

Essential Functions:
• Primary control of P-Card management and is the only position within the University with particular knowledge of bank-provided card system functionality. Serves as University expert on P-Card management tools.
• Determination and set-up of account hierarchy and overall P-Card functionality for all University cardholders.
• Determination and management of cardholder profiles including spend controls.
• Issuance and control of all P-Cards issued to University staff including managing limits, purchase restrictions, closures and suspensions.
• Extraction of P-Card transaction data monthly for upload to University financial system by required due date.
• Preparation of monthly audit reports for Administrative Accounting, Accounts Payable and Travel Services.
• This position serves as the principal resource for interpretation and communication of University P-Card policy and procedure to campus (staff, faculty, managers).
• Handle security issues, such as fraud, compromised accounts, and lost/stolen cards by working with the cardholder and the vendor.

- Provides training and assistance to cardholders, approvers and managers involved in using or managing P-Card.
- Handles sensitive issues requiring account suspension and/or closure related to non-compliance issues.
- Decision Making/Policy Research.
- Develop and implement P-Card guidelines/procedures for card use in unique situations (foreign travel, cash advance, dept cards, single vendor use cards).
- Research industry best practices to recommend improvements to university policy/procedure/compliance.
- Update P-Card policy, user guides and P-Card website with most current information.

Knowledge, Skills, Abilities:
• Ability to work with a high degree of independence with appropriate use of discretion and judgment.
• Ability to write policy and identify ways to improve processes.
• Ability to understand and explain the rules, laws, code and policy to customers.
• Must be computer literate in word processing, spreadsheet preparation and internet searches.
• Ability to problem solve and the ability to anticipate and provide solutions that result in gained efficiencies, improved customer service, enhanced compliance, etc.
• Be an engaged and detail oriented individual demonstrating the ability to take ownership of and complete assigned tasks. Ability to work through challenging situations with respect to assigned duties.
• Provide customer service reflective of the controls, ethics and integrity of the University.
• Knowledge of University policies and state and federal regulations related to purchasing and procurement activities.
• Demonstrate excellent verbal and written skills; communicate effectively.

Minimum Qualifications:
Bachelor's Degree or equivalent, plus 2 years professional experience in purchasing

A current, permanent employee of Boise State University.

Preferred Qualifications:
- High level of experience using third-party P-Card allocation software.
- Ability to develop training materials required by cardholders, approvers and managers that are easy to understand and follow.
- Proficiency in Excel, PowerPoint, SmartSheets and ERP Systems as well as third party systems (Works).
- Customer orientation.

Salary and Benefits:
Salary commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:
Cover letter and resume.

Advertised: April 16, 2021 Mountain Daylight Time
Applications close: April 22, 2021 Mountain Daylight Time


This job has expired.

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