Operations Assistant
Z's Associates, Inc

Job Info

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ZS is a professional services firm that works side by side with companies to help develop and deliver products that drive customer value and company results. From R&D to portfolio strategy, customer insights, marketing and sales strategy, operations and technology, we leverage our deep industry expertise and leading-edge analytics to create solutions that work in the real world. Our most valuable asset is our people-a fact that's reflected in our values-driven organization in which new perspectives are integral and new ideas are celebrated. ZSers are passionately committed to helping companies and their customers thrive in industries ranging from healthcare and life sciences, to high-tech, financial services, travel and transportation, and beyond.

ZS Corporate Support Teams operate the firm's core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.

Administrative Services provides support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel planning, operations, catering coordination, and facilities management.

OPERATIONS ASSISTANT

We seek an organized, energetic full-time Operations Assistant for our San Mateo office.
The Operations Assistant provides office services and facilities maintenance support, with other duties as assigned. The position reports to the Office Manager.

Responsibilities:

• Stock and maintain inventory of office, printer, and meeting room equipment/supplies
• Stock and maintain inventory of kitchen and pantry supplies
• Maintain meeting room facilities
• Set up/breakdown meetings and events
• Distribute mail and packages
• Perform various kitchen duties (eg. run/unload the dishwasher, wipe down kitchen, etc.), as needed
• Reset and stock team rooms, phone rooms, and conference rooms
• Assist with copying projects, as requested

• Front desk reception back-up coverage (answering phones, greeting visitors, handling incoming/outgoing mail and deliveries)

• Complete special projects as needed

• Log building maintenance requests

• Assist with office events and service initiatives
• Hours are 8:30 am - 5:30 pm
  
  

Qualifications:

• High school diploma or some college preferred, minimum age of 16 required
• Prior work experience as an office assistant preferred
• Ability to lift 50 pounds
• Good time management skills, attention to detail, and flexibility
• Strong work ethic and initiative
• Maturity, the ability to follow instructions and to work independently

• Professional appearance and demeanor with ability to exercise good judgment and discretion

• Positive attitude and sense of humor.

ZS is a global consulting firm. Fluency in English is required; additional fluency in at least one European or Asian language is desirable.

Candidates must possess or be able to obtain work authorization for their intended country of employment. An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.

ZS offers a competitive compensation package with salary and bonus incentives, complete medical/dental/life insurance programs and retirement savings benefits. ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

ZS is committed to providing and maintaining a safe workplace. Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered. Proof of vaccination will be required. Religious/Medical Exemptions can be requested on a limited basis upon hire.

NO AGENCY CALLS, PLEASE.

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