Office Support Assistant - Student Legal Services
University of Illinois

Job Info

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Office Support Assistant


Student Legal Services

Job Summary
Provide administrative and office support to the Student Legal Services Attorneys and Office Administrator within a functioning law office representing students in their legal matters, discretion and confidentiality must be maintained at all times. Performs various office support and administrative activities designed to implement, maintain, and execute effective office procedures and workflow.

Duties & Responsibilities

• Facilitates intake and scheduling of legal appointments through the Clio system, in-person and over the phone. Assists the Office Administrator with managing the staff attorney's calendars.
• Staffs front desk at SLS office, answers phone calls, takes messages, and transfers calls and messages to appropriate staff members.
• Assists the Office Administrator with creation, revision, archiving and retrieval of confidential SLS files.
• Prioritize, sort and deliver incoming mail and packages for SLS unit. Proofread and prepare outgoing mail with appropriate labels and postage.
• Assist as needed in the facilitation of meetings or events; serving as back up for Office Administrator to record meeting minutes.
• Assist in completing conference registration and coordination of travel reservations (flight, hotel and/or car rentals) for the staff attorneys.
• Maintain the inventory of office supplies. Restocking items as needed through iBuy. Maintains the inventory of office keys and collects keys from departing employees.
• Assists the Office Administrator as needed and as requested in the preparation of financial paperwork.
• Updates SLS Website with as requested by SLS Director.
• Serves as back up to the Office Administrator as point of contact for unit emergency preparedness. Submits maintenance requests and work orders.
• Performs other related duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling six (6) months from the categories below:
  • College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
    • 15 semester hours equals six (6) months
  • Work experience performing office/clerical activities, including use of computer systems.

Knowledge, Skills and Abilities

• Knowledge of standard office procedures.
• Ability to operate a variety of office equipment, and the ability to operate computer systems using word processing, database, and software packages.
• Working knowledge of Microsoft product suite, specifically but not limited to MS Outlook and MS Teams.
• Working knowledge of Zoom.
• Ability to become proficient in the operation and use of case management software Clio Manage and Clio Grow.

Appointment Information

This is a 100% full-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after 7/1/2024. Salary for this position is set at $32,937.58. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Please note: This position is unable to support candidates who require work authorization sponsorship.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Sunday, June 2nd, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Keri Collins at keric@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1024361
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

This job has expired.