Office Assistant
The Jewish Board of Family and Children's Services

The Bronx, New York

Posted in Not for Profit and Charities

Job Info

Make a bigger difference

At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make.

Reasons you'll love working with us:

  • If you have a particular age range or population you're interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
  • We're committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
  • With 70 locations throughout the five boroughs, you can work close to where you live.
  • Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.
  • We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.
  • You'll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit.

How you can make a bigger difference:

The Grand Concourse Counseling Center (formally the Bronx Counseling Resource Center) offers the following services: child, teen, adult, and family services, emotional crisis, living with mental illness, addiction recovery, forging healthy relationships, sadness, worry and loss.

The Office Assistant perform all levels of clerical functions and related tasks such as processing, recording, filing, verifying information, creating reports, maintaining records and providing information. This position may be located in clinical settings and the Office Assistant will be interacting with individuals receiving services and their families. Excellent customer service and communication skills are an essential function of the position.

Responsibilities include:

  • Typing various schedules and reports.
  • Disbursing reports, prepare analyses as needed.
  • Generating and distributing monthly statistical reports.
  • Reviewing fee receipts.
  • Tracking payments.
  • Operating copy machine.
  • Distributing and reconciling petty cash.
  • Relieving reception and other clerical duties as directed by the Office Manager.
  • Responsible for filing material in case records, and other filing.
  • Maintaining case record files.
  • Sorting, indexing and filing correspondence.
  • Procuring file material on request.
  • Recording material removed from files.
  • Assisting Director and Office Manager with Administrative projects as needed.
  • May be asked to travel to offsite meetings and trainings.
  • Reconciling bank statements.
  • May assist in the vetting process of new vendors.
  • Maintaining Medicare billing and control system.
  • Processing remittance checks and accounts receivable reports.
  • Processing monthly Medicare reports prior to claim submission.
  • Printing claims, input clinician pin numbers and mail claims to Medicare.
  • Setting personal fees for clients without insurance coverage with director's approval.
  • Maintaining closed case follow-up system including second letters, collection agency correspondence, and issuing receipts.
  • Assisting in Utilization Review.
  • Other duties as assigned.

The Jewish Board is currently looking for talented Office Assistants of all cultures, religions, races, and gender expressions with the following qualifications:

  • High School Diploma or equivalent required and two years of experience preferred
  • Excellent Microsoft Office (Word, Excel, PowerPoint, Outlook) skills
  • Strong verbal and written communication skills
  • Attention to detail
  • Ability to work independently as well as with a team
  • Able to read paper and electronic documents and perform significant data entry into various computer programs
  • Ability and willingness to learn new systems and application software

If you join us, you'll have these great benefits:

  • Generous paid time off in addition to 15 agency holidays and 15 sick days
  • Affordable and high-quality medical/dental/vision plans
  • Tuition assistance and educational loan forgiveness
  • Free continuing education opportunities
  • 403(b) retirement benefits and a pension
  • Flexible spending accounts for health and transportation
  • 27/7 Accessible Employee Assistance Program
  • Life and disability insurance
  • Diversity, equity, and inclusion working groups that are available for you to join, including Confronting Structural Racism (COR), Coalition Against Anti-Semitism (CAAS), and the LGBTQ Steering Committee

Who we are:

The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.

Other details

  • Job Family : Program Administration [500s]
  • Job Function : Misc Clerical
  • Pay Type : Hourly
  • Employment Indicator : 8810 - Clerical Office Employees NOC
  • Travel Required : No
  • Required Education : High School


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