HRIS Specialist (S1475)
Azusa Pacific University

Job Info

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APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

The HRIS Specialist is part of the human resources team and manages systems aspects of the human resources functions. This position is responsible for the processing of employee records related to all university faculty, staff, temporary staff, and adjuncts and will comply with all legal requirements related to hiring and terminations and departmental procedures relative to handling confidential personnel records. This person will work independently as an HRIS liaison, a subject matter expert in complex technical HR systems, and will lead others on campus and within the department with their HRIS needs. Job duties include independently writing SQL queries and managing external database tables using Microsoft Access to design and develop Excel reports that help leaders make business decisions. This person will also be the co-custodian of records, a project manager for special initiatives, and the systems expert and project lead for the employment verification redesign project.

Required Education

• BA degree or equivalent work-related experience.

Required Experience

• 5-8 years of related experience.

Primary Duties/Essential Functions

• Co-custodian of records for employee personnel files; ensures that all information is accurately captured and properly stored in HRIS systems; manages authorized access.
• Quality assurance focal to troubleshoot programming and functionality issues on all HR platforms.
• Collaborate with Talent Acquisition team on hires, promotions and transfers, managing the HR roles in the SilkRoad onboarding system.
• Works independently to process and analyze employee information by using Human Resources Information Systems (HRIS).
• Reviews data input and output reporting for accuracy; process all employee and organizational changes; investigate and resolve data integrity issues.
• Determine scope requirements and write SQL queries for report requests for end-users to aid in finding solutions to complex aspects of business changes; design, develop, and troubleshoot reports using Excel, Access, and/or SQL Developer.
• Update backend systems tables for Total Access using Microsoft Access.
• Provide timely and effective communication with departments on campus related to employee documents and processes.
• Responsible for creating a work environment that maintains confidentiality
• Responsible for requests from the duplicate committee with regards to data in PeopleSoft.
• Oversee HR processes for contract entry.
• Leads HRIS team for special system initiatives that deliver permanent cost savings to Human Resources (employment verification redesign).
• Serve as subject matter expert for I-9 verification, training designees and oversee process in new employee orientation, including collecting documentation and SilkRoad/E-Verify electronic process.
• Provide exit packets for faculty separating from the University.
• Respond to confidential inquiries from General Counsel and collaborate on subpoena requests.
• Collect appropriate documents and meet with employees and background investigators for personnel file review.
• Maintain Employee Services email account and Zendesk requests in a timely manner.
• Provide data review for annual employee recognition event.
• Identify areas of opportunity to improve existing HRIS processes, functionality and workflow.
• Create and maintain documentation of processes and training documents.
• Regular, punctual attendance as required by the supervisor based on department needs.
• Strong collaboration and communication internally and with other departments for day-to-day end-user help requests.
• Cross train on all HRIS team responsibilities.
• Participate in user group meetings/conferences.
• Develop user procedure guidelines and documentation.
• Manage Formstack and Hello-Sign process for all electronic contracts.
• Manage PeopleSoft testing, adding new departments, combo codes and security tree.
• The HRIS primary focal for Payroll colleagues and end-user population.
• Train HR staff members and representatives of other departments on new processes/functionality and in the processing, retrieval, and interpretation of data from automated systems.
• Act as a liaison with IT in identifying and correcting problems relating to computerized Human Resources files.
• Collaborate with payroll on any contract changes, payroll deadlines and student and employee needs through systems interfaces and data exchange.
• Quality Assurance (QA) lead for HRIS system upgrades and security patches applied to our system of record and other systems of reference that drive a healthy business continuity.
• Ability to set up and work remotely when required
• Work in conjunction with the Zen Desk ticketing system
• Analyze and report the need for system enhancements or customizations.
• Serve as a subject matter expert for HRIS systems capabilities (PeopleSoft, PayForce, Kronos, ADPC, Total Access, others).
• Key resource and champion for HR used for many process improvement initiatives that deliver a huge impact to the overall employment experience at APU.
• File and e-file various employment records into appropriate personnel files.
• Perform special projects and assignments as assigned by the supervisor.

Skills

• Strong attention to detail.
• Ability to perform data-entry with high speed and accuracy.
• Advanced research skills in HR PeopleSoft and other HRIS systems.
• Ability to communicate effectively with internal and external HR professionals at all levels.
• Ability to train HR colleagues and other department liaisons in HR systems use and procedures
• Ability to handle multiple tasks and responsibilities with minimal supervision.
• Strong interpersonal, collaborative, organizational and problem-solving skills.
• Ability to effectively present information and respond to questions.

Mental Demands

• Ability to work under pressure with a high degree of initiative, good judgment, priority setting and decision-making.
• Ability to analyze, calculate and interpret complex statistical reports.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to counsel and provide customer service to employees.
• Ability to strategize, develop and manage projects and programs.
• Ability to work under pressure and meet deadlines.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is occasionally required to walk; and use hands to finger, handle, or feel objects, and computer keyboard.
• The employee must regularly lift and/or move up to 20 lbs.
• Intermittent sitting, standing and walking.
• Hearing and speaking in person and on the telephone.
• Ability to lift, pull, grasp, reach, and stoop.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office, comfortable temperature.

Technologies

• Proficient in Microsoft Office, Word and Excel, HR PeopleSoft, SilkRoad, PayForce, HR Total Access, Google Apps, Zendesk.
• Experience with Workday HCM a plus.

Compensation

Grade 9: $23.58 - $30.65Salary will be commensurate with qualifications, experience, and internal equity.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount.

http://www.apu.edu/humanresources/benefits/

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates, including a DMV check.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.

This job has expired.