Heritage Mechanical Services - Project Management Assistant / Expeditor

Farmingdale, New York

Posted in Building and Construction

Job Info

Position: Project Management Assistant / Expeditor
Department: Operations
Reports to: Vice Presidents

General Summary: The Administrative Assistant / Expeditor is responsible for efficient and accurate control and data management of project documents. He/she will assist project management and the operation team with processing of all required paperwork and submittals in a timely and cost effective manner. This position will be responsible for answering incoming calls and provide general administrative duties as required.

Principal Duties and Responsibilities:

  • Documents, organizes, records, and distributes project documentation (i.e. correspondence, RFI's, Submittals, Releases and Packing slips).
  • Organizes and maintains electronic and hard copy files.
  • Distribute submittals after project manager reviews and approves.
  • Expedite and tracking of material and equipment for all projects.
  • DOB filing / FDNY permits as required.
  • Routine administrative support for project team.
  • Maintains a regular work schedule and understands the importance of reliable attendance.
  • Other relevant duties may be assigned as required.

Qualifications: To perform this job successfully, the individual must be able to follow directions, pay close attention to detail as well as be a team player with a "can do" attitude. The following lists some of the requirements that are representative of the knowledge, skill and/or ability required to perform this job successfully.

Required Attributes:
  • Must be detailed oriented.
  • Able to deal with a variety of people/personalities in a professional and courteous manner.
  • Must possess excellent verbal and written communication skills.
  • Able to plan and organize work and coordinate amongst the project team.
  • Must be able to manage time effectively to meet deadlines.
  • Able to work independently with minimal supervision.
  • Must be able to download files from various FTP sites.

Required Computer Skills:
  • Microsoft Office (Word, Excel)
  • Outlook
  • Internet Explorer / Chrome
  • Adobe Acrobat Reader/Pro
  • Blue Beam Revu
  • Construction Software (eSub) or Accounting Software (Timberline) a plus.

Additional Information:
  • Full Benefits
  • 401K
  • In house training

We offer our employees a competitive salary and a comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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