Grants & Contracts Specialist - Pathology
University of Virginia

Charlottesville, Virginia

Posted in Education and Training

This job has expired.

Job Info

The Department of Pathology at the University of Virginia is seeking a Grants and Contracts Specialist. This position supports the Department in pre and post award grant coordination, research operation support, clinical research support, and grant financial reconciliation. This position also serves as a research support to our principal investigators to provide best practices, training, and compliance oversight.

The candidate will manage multiple faculty grant portfolios; proposal submissions, monitoring activities and expenditures on research projects, and performing project closeouts, etc. The position require strong communication skills as the candidates will be required, throughout the life cycle of the research grants, to work and collaborate with different entities and personnel within the University, such as, the office of Grants and Contracts, the School of Medicine, Department of Medicine, the Office of Sponsored Programs, etc. Job responsibilities require strong organizational and problem-solving skills, attention to detail, and an understanding of research and administrative operations. Strong interpersonal skills are needed for effective communication with all parties.

Job responsibilities include:

  • Prepare and manage numerous proposal submissions, including filling out forms, preparing letters, uploading proposal documents into sponsor portals, mailing proposal hardcopies, and interpreting guidelines for the Principal Investigator.

  • Create monthly account reconciliations for multiple awards, handle labor scheduling, process vendor invoices for multiple awards, and perform cost transfers.

  • Prepare funding reports, final invention statements, and progress reports and provide guidance to researchers completing grant applications.

  • Assist with the preparation of budgets, budget justifications, revisions, monitoring, identifying budget resources, and authorizing grants and contract accounting.

  • Approve purchases and expenditures or maintain and reconcile accounting records.

  • Ensure compliance with terms and conditions of contracts relating to effort reporting, expenditures, and personnel actions.

  • Provide information on policy and procedure interpretation, new regulations, and new processes to faculty, staff, and external sponsors.

  • In addition to the above job responsibilities, other duties may be assigned

  • In addition to the above job responsibilities, other duties may be assigned.

This position is eligible for a Hybrid work schedule..

Minimum Requirements:

Education: Associate's degree
Experience: At least two years of grant and contract experience. Two additional years of experience may be accepted in lieu of degree.
Licensure: None

Preferred Knowledge and Skills:

  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.

  • Ability to provide technical advice and information to faculty and staff in area of expertise.

  • Aptitude to oversee grant proposals and financial transactions.

  • Strong interpersonal, communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

  • Ability to make administrative/procedural decisions and judgments.

  • Aptitude to analyze budgetary line items for compliance with budget guidelines.

  • Human relations, leadership skills, and the ability to function in a team environment required.

  • Capacity to multi-task and work towards several objectives simultaneously on tight deadlines.

  • Ability to solve moderately complex accounting and reconciliation issues.

  • Microsoft Office (Word, Excel, PowerPoint, Outlook)

This position is a restricted position and is dependent upon project need, availability of funding, and performance. This is an exempt-level, benefited position. For more information on the benefits at UVA, visit

The position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:
Process for Internal UVA Applicants: Please apply through your Workday Home page, search "Find Jobs", and search for "R0044521".

Process for External Applicants: Please visit UVA job board at and search for "R0044521".

Complete an application online with the following documents:

* CV/Resume

* Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Eric Allen, Recruiting Specialist, at

For more information about UVA and the Charlottesville community please see and

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

This job has expired.

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