Grants Administrator, Center for Advanced Power Systems
Florida State University

Job Info

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Job Title: Grants Administrator, Center for Advanced Power Systems
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57205
Department

Center for Advanced Power Systems (CAPS)

Responsibilities

Position responsible for all activities associated with obtaining, administering, tracking, reconciling and reporting of federal, state, local, and private contracts/grants and other types of awards and agreements for an assigned portfolio of projects and/or group of researchers.

Sponsored project pre-award accounting activities: Serves as subject matter expert for grants proposals including interpreting and guiding department on policies and procedures for grants activities and processes. Assists CAPS faculty with proposal preparation, review, and submission, including preparation of proposal budgets and other proposal documents as needed to ensure requirements of sponsoring agencies are met. Prepare internal proposal documents and coordinate proposal submission with Sponsored Research Administration (SRA). Compiles data to formulate complex proposal budgets and budget justifications. Preparation and oversight of all relevant information from the Principal Investigator including data entry to RAMP. Advises and works with Principal Investigators to negotiate agreements and contracts with external sponsored agencies as needed. Develops and implements policies and guidelines for grants administration including establishing departmental deadlines for the research center. Receives and processes awards. Sends required documents to Sponsored Research Administration (SRA).

Sponsored project post-award accounting activities: Responsible for oversight of highly specialized and complex contracts/grants management for assigned Principal Investigators of the research center. Reviews sponsored project accounts, verifies transactions, collects and prepares data for budget reconciliation. Monthly (or more often as required) project budget reconciliation. Prepares and provides an up-to-date detailed budget report to principal investigators at least monthly; assist investigators in understanding the report, forecasting, and re-budgeting as needed. Monitors project subcontracts, reporting, cost-sharing, property, closeout and similar as needed; resolves related issues as they arise.

Sponsored project post-award administrative activities:
Prepares internal administrative requests for sponsored projects such as no-cost extensions, advances, sub-awards, and similar as needed. Receives and processes award amendments, sending required documents to Sponsored Research Administration (SRA).

Other duties as assigned. These may include organizing, providing guidance and mentoring to grants staff, leading trainings and special projects, and assisting and aiding in the overall office functions including but not limited to, PI needs, meeting planning, etc. Use of Microsoft programs and Outlook.

Qualifications

Bachelor's degree and four years of experience; or high school diploma/equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.)

This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire.
https://www.research.fsu.edu/research-offices/sra/resources/training/espear/

Preferred Qualifications

• Ability to adhere to ethical business practices and promote ethical behavior.
• Ability to demonstrate effective customer service skills.
• Ability to document existing and new processes.
• Ability to gather, interpret, report, and/or edit information.
• Ability to meet project deadlines.
• Ability to perform accurately in a detail-oriented environment.
• Ability to prepare and monitor budget information.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.
• Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices.

Helpful

• The Ideal Candidate: The ideal candidate for this position is one who brings grants and contracts experience to the role, and who is skilled at communication and collaboration. The ideal candidate is also detail-oriented, organized, adaptable to changing situations, and has excellent reading comprehension skills.
• First 6 Months: The first six months will be spent in intensive training. FSU eSPEAR training will provide an understanding of the institutional research administration processes and requirements, and CAPS-specific training and job shadowing will provide exposure to our research enterprise, identify internal expectations, and develop familiarity with CAPS researchers and sponsors.
• Typical Day in This Position: There isn't one! Pre-award proposal development support is the primary activity for the position, but there are many different tasks associated with that support. A workday could include working with a researcher to develop a project budget, communicating with FSU approvers and sponsors to clarify requirements and policies, reviewing grant opportunities, assisting with document development, preparing and coordinating proposal submittal in FSU's research administration system, collaborating with the department and other college research administration teams, transferring proposal data to our internal database, and assisting with research events. There are also numerous training and professional development opportunities available.

Contact Info

For additional information please contact:

Rachel Brouwer

Rachel.brouwer@fsu.edu

850-645-2157

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Minimum salary for position is $58,500 with actual salary based on education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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