Graduate Program Assistant (HR Title: Coordinator 2 )
Southern Methodist University Inc

Dallas, Texas

Posted in Education and Training

$24.71 - $25.00 per hour

This job has expired.

Job Info


Hourly Range:

$24.71 per hour - $25.00 per hour

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University's entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world - and work hard to bring their innovations to life. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.

About the Position:

This role is an on-campus, in-person position.

This position will assist in supporting the graduate program in the Clements Department of History. The work will be supervised by the departmental chair, her administrative assistant, and the director of graduate studies. In addition, the coordinator will assist the chair's administrative assistant in the running of the department.

Essential Functions:

  • Maintenance and management of graduate database for the history department, including (but not limited to) tracking students from their initial application through their completion of the program, supervising language requirements, registration, fellowships, and insurance. Liaison with admissions and departmental graduate committee; fielding queries of potential applicants. Update the catalog.
  • Website maintenance for graduate program; promotion for graduate program; logistics for events and program showcases.
  • Assist in scheduling campus visit of potential students, public programming, outreach and logistics for various events; including (but not limited to) assistance in arranging speakers, flights, travel, vendor approval, receptions, honoraria; assist in coordinating graduate student orientation.
  • Support the Director of Graduate Studies and the departmental Graduate Committee.
  • Miscellaneous assistance for faculty and graduate students including support for the chair's administrative assistant.
  • Occasional evening/weekend hours will be required for special events.


Education and Experience:

High School diploma (or equivalent) is required. A Bachelor's degree is preferred.

A minimum of three years of experience is required. Prior experience providing administrative assistance is preferred. Prior experience working in an academic environment is highly preferred. Prior experience with data entry is also preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate must demonstrate proficiency in Microsoft Word and Excel.

Candidate familiarity with Microsoft PowerPoint, Filemaker Pro, Sharepoint, Sitecore, Adobe Acrobat Professional and Adobe Photoshop is a plus.

Physical and Environmental Demands:
  • Sit for long periods of time
  • Bend
  • Stand
  • Handle objects (dexterity)
Deadline to Apply:

This position is open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,


SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

This job has expired.

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