Finance Manager
Church World Service, Inc.

Job Info

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Position Title: Finance MangerReports To: CWS Lancaster Office DirectorDepartment: Lancaster Immigration and Refugee ProgramJob Location: Lancaster, PAStarting Salary$68,000 - $80,000Salary Grade:8FLSA & Union Status: Exempt / Non Bargaining

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable responses to hunger, poverty, displacement and disaster.

The Finance Manager manages and oversees the overall and daily financial operations of the CWS Lancaster office, and provides budgetary and overall financial guidance to the CWS Harrisburg sub-office, when needed. The position is responsible for developing and maintaining sound accounting procedures and practices and ensures the timely and accurate completion of tasks including: office and program budgeting, monthly tracking of expenses, preparation of financial statements, direct aid and petty cash disbursement, program invoicing, and audit preparation, among others. The Finance Manager oversees two accounting staff in the Lancaster office and reports to the CWS Lancaster Office Director.

Essential Duties:

• Collaborates closely and communicates with the CWS-HQ Finance Office and CWS Regional Finance Office on all financial matters affecting the operations of the CWS Lancaster office.

• Prepares annual organizational budget, with input from the Office Director and Associate Directors.

• Prepares and reviews new program budgets for all programs and grants of the CWS Lancaster office. Oversees the preparation and submissions of program budget revisions.

• Reviews and analyzes the comparative actual vs. budget reports on a monthly basis per grant/program and by G/L for the Lancaster office. Maintains a tracking system to track revenues and expenses by program.

• In consultation with the Lancaster Office Director, reviews and completes program and staff allocations monthly for the CWS Lancaster office.

• Ensures timely preparation of monthly invoices for reimbursement of funds from program partners. Completes applicable reimbursement requests each month.

• Oversees the writing and recording of all office checks, including for direct aid disbursement. Ensures the ongoing review of direct client expenses and accounting sheets.

• Ensures that accounting sheets and QuickBooks are up to date and accurate.

• Responsible for oversight of Petty Cash account, disbursement of Petty Cash, and other banking transactions.

• Oversees monthly compilation of credit card receipts and statements, and staff expense reports; ensures CWS Elkhart Finance office receives these items in a timely manner.

• Oversees receipt and processing of incoming donations and service fees, including prompt submission of checks to CWS Finance Center in Elkhart.

• Maintains and oversees proper filing and storage of all financial documents.

• Responsible for accurate and timely submission of periodic financial statements and reports to funders, including State, local foundations, and to CWS Finance Center in Elkhart.

• Meets regularly with counterparts at CWS Regional and Global level and stays up to date with CWS financial policy and requirements.

• Provides direct supervision to the CWS Lancaster Sr. Accounting Specialist and the CWS Lancaster Bookkeeper and distributes duties across the area.

• Assists CWS-Harrisburg Site Director in annual office budget preparation and provides guidance on individual program budgets if needed.

• Assists CWS-Harrisburg Site Director in setting up a system to track program revenues and expenses, and to allocate costs across programs.

• Provide guidance to CWS-Harrisburg Site Director on other financial matters, as needed.

• Undertakes other duties as assigned by CWS Lancaster Office Director.

Qualifications:

Education: Bachelor’s Degree in Accounting or Finance OR alternatively, Bachelor’s Degree with equivalent work experience.

Experience: Two years' work experience in accounting/finance, preferably in nonprofit sector, with a strong working knowledge of nonprofit accounting and finance.

Other Skills:

• Strong analytical computer skills especially with Microsoft EXCEL or similar software.

• Knowledge of QuickBooks, DDI, and Salesforce are highly preferred

• Exceptional organizational and time management skills are required.

• Excellent communication skills are essential.

• Ability to work in a multi-cultural environment required.

• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Special Requirements:

• This position requires in-person work at the CWS Lancaster office, with possibility of some hybrid work from home.

• Must be able to pass a criminal background check and credit check.

CWS’ U.S. COVID-19 Vaccination Policy requires all new staff to provide proof of COVID-19 vaccination as soon as reasonable, no longer than 60 days of employment. Any employee who is pregnant, who is nursing, who has a disability, or who has a medical condition that prevents them from safe vaccination, or who rejects vaccination because of sincerely held religious beliefs, may contact the CWS Benefits Administrator to request reasonable accommodation as defined by the Equal Employment Opportunity Commission (EEOC).

CWS offers a competitive benefits package that includes:

• 403 (b) Retirement Plan (Company paying 5%)
• Medical, Dental, and Vision Insurance
• Generous Paid Time Off (15-27 paid days off plus 14 Holidays)
• Paid Sick Days (12 per year accrued monthly)
• Life Insurance and AD&D
• Long Term and Short-Term Disability
• Employee Assistance Program (EAP)
• Health Savings Account
• Flexible Spending Accounts
• Commuter Benefits

CWS is an Equal Opportunity / Affirmative Action employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, genetic information, disability or protected veteran status

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