Facilities Services Assistant / Reception
Ricoh USA

Mount Laurel, New Jersey

Posted in IT
3 days ago


Job Info


POSITION PROFILE

The Facilities Services Assistant / Reception will serve as a key resource for internal and external clients in the office, and will perform a combination of the following tasks, based on specific location requirements: document printing and binding, and other print, post and purchasing support; pantry and print area stocking and maintenance; assisting in office workstation moves; providing backup reception support; ensuring conference/meeting rooms are set up, audio-visual equipment functioning and catering needs for meetings are met; collection and delivery of mail and newspaper, office supplies; responding to facilities-related issues (e.g. lighting, HVAC, furniture repairs, etc.); miscellaneous other duties.

Provides exceptional service to the business by greeting/assisting all visitors and answering and transferring incoming calls from all over the United States.

JOB DUTIES AND RESPONSIBILITIES

  • Greets the public.
  • Distributes name badges to visitors, temporary employees, etc.
  • Issues facility access cards to employees.
  • Schedules meeting rooms for all.
  • Answers and transfers calls from all over the United States.
  • Participates enthusiastically in company and community service events.
  • Performs light Administrative duties.
  • Performs PC Support and Administrative duties as needed.
  • Acts as a model for Vision, Values, and Mission.
  • Builds professional relationships with customers and other teams.
  • Responsible for the timely updates of company phone and speed dial lists.
  • Responsible for issuing of the Company Loaner Cell Phones.
  • Assists Administration or any other team when needed for various tasks (envelope labels, compiling manuals, etc.).
  • Understands other work areas.
  • Performs other duties as assigned.

QUALIFICATIONS (Education, Experience, and Certifications)

Typically Required:

  • Requires high school diploma or equivalent and 2+ years of prior switchboard experience.

Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.



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