Executive Personal Assistant/Project Coordinator
Beacon Hill Staffing Group, LLC

Job Info

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Manufacturing company located in Ann Arbor, Michigan is seeking to hire a Temporary to Permanent Executive Personal Assistant/Project Coordinator to act as the Executive Vice President's eyes and ears on-the-ground of several properties and projects between Ann Arbor and Detroit, Michigan. The essential need of this role is to provide administrative transparency when the EVP is not present, managing documentation and communication between EVP and on-site project / property managers. Additionally, this role will assist with projects on the personal side including ad-hoc support to EVP's family on an as-needed basis. This role will be stationed in the office in Downtown Ann Arbor and require daily travel between property sites in Ann Arbor and Detroit. Standard hours are 8am-5pm however an on-call mentality is required. This is an exciting opportunity to take ownership of administrative responsibilities that lead to overall project success while having the potential to make this role your own depending on one's skillset.

Responsibilities include but are not limited to:

• Attend marketing and technical meetings (Sales/R&D related) on behalf of EVP, take meeting notes
• Speak with sales and marketing individuals to collect information for EVP
• Manage documentation and communication between Facilities Manager and EVP
• Act as back-up to Facilities Manager to greet vendors and contractors on different sites, escalate issues and information as needed
• Assist with project management from small renovations to bigger projects, being present and keeping administrative transparency up-to-date
• Assist with ad-hoc tasks related to different properties and site locations, manage and ship archives as needed
• Manage EVP's calendar regarding travel to and from Michigan and assist with meeting preparation
• Work with House Management in researching and negotiating with vendors and contractors
• In the event no one is home, be present to greet vendors or contractors and retrieve deliveries as needed

Qualifications:

• 2-3+ years of relatable administrative experience including property management
• Experience supporting an individual or family office in an administrative capacity is preferred
• Demonstrated project coordination/execution
• Industrious and trustworthy professional with excellent communication, organization and time management skills
• Must be flexible to ever-changing responsibilities
• Valid driver's license and personal transportation is required*

Compensation/Benefits:

• Up to 100K base DOE
• Great benefits

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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