Executive Assistant/ Office Support
Roth Staffing Companies

Job Info

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Job Title: Executive Assistant

Location: Gaithersburg, MD

Position Overview:

Are you a highly organized individual with excellent multitasking abilities and a strong attention to detail? We are looking for a skilled Executive Assistant to support our dynamic Partners with a variety of administrative tasks. If you thrive in a fast-paced setting and are known for your proactive problem-solving skills, this role is an ideal match for you!

Compensation and Hours:

• Pay: $24 - $30 per hour, based on experience.
• Hours: 8:30 AM to 5:30 PM, with the possibility of overtime during busy seasons.

Core Responsibilities:

• Offer high-level administrative support to the Partners, including managing their calendars, scheduling meetings, and handling correspondence.
• Prepare, format, and edit reports, documents, and presentations to ensure they are polished and accurate.
• Maintain and update data, manage databases, and keep detailed records.
• Work with other administrative team members to manage phone calls and coordinate travel arrangements.
• Oversee both internal and external communication on behalf of the Partners.
• Organize appointments, manage calendars, and provide timely reminders.
• Accurately format and proof financial statements and tax documents.
• Perform tasks such as copying, scanning, and faxing documents as required.
• Undertake additional responsibilities to ensure the smooth functioning of the office.

Requirements:

• High School diploma is necessary.
• Relevant experience is required; 1-2 years in an executive assistant role is preferred.
• Proficiency in Microsoft Office Suite or similar software is essential.
• Quick learner with the ability to adapt to new systems and processes.

Qualifications:

• Excellent verbal and written communication skills.
• Superior organizational abilities, with a focus on detail and meeting deadlines.
• Strong analytical skills and problem-solving capabilities.
• Ability to prioritize tasks effectively and manage multiple responsibilities.
• Demonstrates professionalism, integrity, and confidentiality at all times.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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