Executive Assistant
Beacon Hill Staffing Group

Boston, Massachusetts

Posted in Admin and Secretarial


This job has expired.

Job Info


Our client, a private equity firm, is seeking a dynamic candidate with strong administration, organizational, writing and communications skills to work as a key support member of the growing Investor Relations team. Working with the Director of Investor Relations and supporting all members of the team, the Executive Assistant will be responsible for coordinating investor meetings, administrative support for the Director of IR, supporting investor reporting and fundraising, CRM database management, and assisting with marketing materials.

Responsibilities include:

  • Schedule calls, meetings, and fundraising trips. Make travel arrangements including flight reservations, hotel accommodations, car service, etc. when needed
  • Process expense reports for reimbursement
  • Prepare, edit and manage PowerPoint presentations as needed
  • Copying, faxing, filing, scanning, mailing overnight/shipping as required
  • Work with the Director of Investor Relations and other members of the team, to manage Limited Partner contacts
  • Maintain the Limited Partner (LP) database and mailing lists for LP communications.
  • Assist with ensuring client meeting information is updated and tracked in CRM.
  • Assist in running fundraising reports and in managing mailing / email campaigns.
  • Support the Investor Relations team with quarterly and annual report production
  • Support and maintain worksheets and databases designed to track fundraising progress
  • Support investor compliance and new investor qualification process
  • Assist with ad hoc projects as needed

Qualifications:

  • Bachelor's degree with strong academic credentials
  • At least 3 years of experience in an administrative support position. Experience supporting a sales and/or marketing team maintaining databases, coordinating travel and meeting logistics and supporting presentation production required
  • Experience in an investment / finance organization preferred
  • Strong PowerPoint and MS Office (Excel and Word) skills required.
  • Driven, articulate and personable with strong attention to detail and communication skills

Pay: Up to $36/hour based on candidate experience

Hours: 8:30 to 5

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


This job has expired.

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