Duke University

Durham, North Carolina

Posted in Education and Training

Job Info

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


Duke Clinical and Translational Science Institute

Job Description

Occupational Summary

Perform a variety of clerical and administrative duties in support of the Duke Clinical and Translational Science Institute, helping to maintain efficiency in organizational operations.

Work Performed

  • Schedule, plan, and coordinate meetings using WebEx and Zoom. Serve as the point of contact for meeting attendees.
  • Assures all materials for meetings are prepared in a timely fashion, prepare and distribute materials as requested.
  • Coordinate travel, guest visits, and other CTSI events.
  • Prepares spreadsheets, charts, and complex presentations using Excel, PowerPoint, and Word.
  • Organizes and maintains CTSI files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.
  • Ensures that written communications are accurate, timely, and professional, with appropriate attention to proper business etiquette, format, and tone. Proofreads and edits documents to ensure the accuracy, clarity, and consistency of the content.
  • Serve as liaison with internal and external agencies.
  • Serve as a back-up to other staff as needed.
  • Performs special projects and other work as assigned.

Knowledge, Skills and Ability

Prefer previous experience in an academic or scientific environment. Ability to multi-task and set priorities for supporting multiple staff members. Ability to use advanced Microsoft Outlook functions for scheduling meetings and integrating with WebEx for web-based meetings and conferences. Ability to use the most current versions of Microsoft Windows, Word, Excel, Power Point, and Outlook for standard business functions. Ability to communicate effectively with people from all levels, including senior leadership at the School and Duke Health. Ability to perform a variety of important, confidential and complex tasks with constantly changing priorities. Knowledge of standard business etiquette and protocols.


Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.


Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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