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Conference-Event Planner III
University of Florida

Gainesville, Florida

Job Info

Conference-Event Planner III

Job No: 526082
Work Type:
Location: Main Campus (Gainesville, FL)
Categories: RealCat
Department: 29680190 - MD-CTSI OTH GRANT MGMT

Job Description

Classification Title:

Conference-Event Planner III

Job Description:

Meets with project leadership including Director of Operations and Local Health Council personnel to plan the scope and format of events, to establish and monitor budgets, and to review progress. Plans and develops programs, agendas, budgets, and services according to project requirements. Works with Marketing and Communications Specialist for event promotion.

Develop and execute a comprehensive conference and event plan for the "Florida Together Now" Grant program, including webinars, workshops, and other outreach activities

Coordinate all aspects of event planning, including venue selection, catering, audio-visual, transportation, and other logistical arrangements

Develop and manage event budgets, tracking expenses and ensuring that events are cost-effective

Work with program team to identify and recruit speakers and presenters for program events

Develop and manage relationships with vendors, such as event planners, caterers, and audio-visual companies

Collaborate with program team to develop event messaging and marketing strategies

Prepare event materials, such as agendas, speaker bios, and marketing collateral

Ensure that events are executed flawlessly, managing onsite logistics and troubleshooting any issues that arise

Evaluate the effectiveness of events, using data to inform future planning
.
Attends events and monitors event activities to ensure satisfaction of participants. Resolves any problems that arise. Some travel required to events as needed. Works with Photographer/Videographer to document events.

Tracks and monitors event expenses, and works with fiscal staff to oversee event billing and payment processes.

Why UF?

The University of Florida, the flagship university of the state of Florida, is a top-tier research institution with a long history of training outstanding undergraduate, graduate, and professional students. UF is currently ranked #5 among U.S. public research universities by U.S. News and World Report. The University of Florida Health Sciences Center is the country's only academic health center with six health-related colleges located on a single, contiguous campus. The colleges, major research centers and institutes, and clinical enterprise focus on building collaborative, specialized clinical services centered on quality and innovation.

Who Are We?

The University of Florida Clinical and Translational Science Institute (CTSI) was founded in 2008 to speed the translation of scientific discoveries into improved health by strengthening the university's ability to conduct clinical and translational research. As a catalytic hub connecting resources, people and ideas, the CTSI expands collaboration and advances translational research across UF's 16 colleges, the state and the national Clinical and Translational Science Award consortium.

The CTSI performs three central functions: 1) transforming the environment by developing new capabilities and providing novel infrastructure for research and translation to practice; 2) delivering high-quality and efficient research services and resources; and 3) cultivating a strong translational workforce.

Our Commitment to Diversity, Equity, and Inclusion

The University of Florida College of Medicine is committed to diversity, inclusion, and heath equity through the efforts of actively finding, developing, and including the best talent to support our vision of being “a premier institution focused on promoting health and alleviating human suffering through exceptional education, discovery, innovation and patient-centered health care of the highest quality.”

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.

The City of Gainesville

Gainesville (http://cityofgainesville.org) is home to Florida's largest and oldest university, and so is one of the state's centers of education, medicine, cultural events and athletics. The University of Florida and UF Health Shands Hospital are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. It serves as the cultural, educational and commercial center for the north central Florida region. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida. The city is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day's drive to beaches, nature preserves, and water-based activities. Explore Gainesville in 60 Seconds.

Expected Salary:

$50,000 - $60,000

Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college course work may substitute at an equivalent rate for the required experience

Preferred Qualifications:

5+ years of experience in event planning, preferably in a nonprofit or government setting

Strong project management skills, with the ability to manage multiple events simultaneously

Excellent communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels

Strong negotiation and contract management skills, with the ability to manage vendor relationships effectively

Excellent budget management skills, with the ability to manage event budgets effectively and efficiently

Ability to work independently and as part of a team

Strong attention to detail, with the ability to manage complex logistical arrangements

Experience with event planning software and technologies preferred

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Applications Close: 02 Apr 2023

To apply, visit https://explore.jobs.ufl.edu/en-us/job/526082/conferenceevent-planner-iii

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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