Condominium Administrative Assistant
Guest Services

Naples, Florida

Posted in Hospitality and Catering


This job has expired.

Job Info


GREAT PEOPLE | GREAT BENEFITS | JOIN OUR ALL-STAR TEAM!




Condominium Administrative Assistant

Guest Services is now hiring full time Administrative Assistants to assist with administrative duties at our Condominium properties in the Naples, FL area. Candidates must be highly service oriented with a strong administrative background.

Pay is $19-$21 per hour.

Guest Services, Inc. offers competitive pay and amazingbenefits such as medical, dental, vision, a 401K matching program, paid timeoff, employee discounts at recreational and lodging facilities nationwide, andmore! Apply today to join our All Star Team!

In accordance with Guest Services, Inc.'s (Guest Services)duty to provide and maintain a workplace that is free of known hazards, wemaintain a vaccination policy to safeguard the health of our employees andtheir families; our customers and visitors; and the community at large frominfectious diseases, such as COVID-19. All team members are required to complywith the vaccination policy which requires vaccinations subject to approvedmedical exemptions. All incoming team members must be fully vaccinated forCOVID-19 within 6 weeks of their hire date. Until such time as the employee isfully vaccinated, weekly testing and daily masking are required. Any teammember not in compliance with this policy will be subject to disciplinaryaction, up to and including termination of employment.

JOB SUMMARY

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit.

ESSENTIAL FUNCTIONS

  • Keep records and execute administrative policies determined by or in conjunction with management.
  • Adhere to and promote GSI Hospitality Standards.
  • Manage Manager's calendar and independently schedule appointments.
  • Screen incoming calls and correspondence, and respond independently when possible.
  • Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
  • Create and maintain database and spreadsheet files for revenue management and Sales and marketing.
  • Run all required weekly and monthly reports for analysis and distribution
  • Act as an onsite Human Resources : maintaining and executing changes to employee files, recruiting, CORE oversight
  • Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
  • Maintain office equipment and supplies.
  • Required to learn new software systems and become proficient as assigned
  • Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system.
  • Ability to travel , if required ,a s needed by Division
  • Perform administrative tasks as assigned Managers.
  • Maintain awareness of safety issues, and report them immediately to your manager.
SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE
  • High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.
  • Ability to calculate basic mathematical figures.
  • Computer proficiency with the ability to utilize Microsoft Outlook, excel, Teams, Wordpress
  • Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.
PHYSICAL AND MENTAL REQUIREMENTS
  • Ability to sit at a desk for the entire work day.
  • Reading and writing work-related documents in English.
  • Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
  • Constantly communicates and receives verbal communication.
  • Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.
  • Occasionally stoop, kneel, or crouch.
  • Use hands and arms to reach for, grasp, and manipulate objects.
EQUIPMENT USED
  • Typical office equipment (computers, laptop, printer with scanning capabilities, copiers, among others).

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


This job has expired.

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