Communications Specialist
Wellesley College

Wellesley, Massachusetts

Posted in Education and Training

This job has expired.

Job Info

Please review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv - this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.

Job Posting Title
Communications Specialist

Job Description Summary
Admin Exempt

Job Description
The work of the Wellesley College Alumnae Association (WCAA) staff supports the institutional priorities of Wellesley College by connecting alumnae to the College and to each other.

The Communications Specialist aligns and supports multi-channel communication efforts to alumnae. The focus of the position shifts seasonally between managing comprehensive WCAA communications to both broad and targeted alumnae audiences and the production of the quarterly alumnae magazine.

Primary Responsibilities

Alumnae Engagement (25% during magazine peaks; 75% off-peak)

  • Work with the Executive Director, Director of Alumnae Engagement and team to develop a communication schedule to meet regular and ad hoc communication needs for multiple audiences; project manage all communications.
  • Create and send all Alumnae Association emails in Mailchimp, Finalsite or alternate platform (approximately 2-3 per week)
  • Maintain WCAA web presence on Drupal and Finalsite platforms
  • Create and manage print mailings (4-5 per year)
  • Lead, develop and project manage print and/or digital program content for events (e.g. Reunion, WCAA Annual Meeting, Alumnae Achievement Awards, student outreach)
  • Create and project manage signage, name badges and other print production needs around Reunion and other events
  • Coordinate closely with the WCAA Assistant Director of Alumnae Engagement (Young Alum/Undergrads) on social media communications as needed.
  • Coordinate with campus colleagues in marketing/communication roles to ensure alignment of message content and timing.
Magazine (75% for 2 weeks quarterly; 25% off-peak)
  • Edit and QC class notes columns
  • Serve as contact for alumnae and friends of the college writing 100-word "memorials" for alumnae who have died; edit memorials for magazine and format in InDesign
  • Edit class notes columns for style and format in InDesign
  • Proofread the magazine each quarter along with the editors and coordinate delivery of PDF corrections to the magazine's designers
  • Write short news articles about faculty research, student life, and campus news
  • Monitor general magazine inbox and respond to general alumnae inquiries
  • Track news of alumnae and maintain database of alumnae information for both editorial and engagement opportunities
  • Assist with magazine social media presence on Twitter, Instagram, and Facebook
  • Assist in curating the magazine's website (coordinate content upload each quarter)
  • Participate in design planning meetings with our outside vendor
As a member of the WCAA team, will support Reunion and other event execution and planning as needed.

Experience Required
  • Experience writing for publication, following a style guide, alumnae/i magazine experience preferred
  • 2-5 years of communications technology experience
  • Print project experience
Skills and Abilities Required
  • Strong skills and expertise in Mailchimp and/or similar email communications software.
  • Strong skills in Drupal, Finalsite and/or similar web content management systems.
  • Excellent written and oral communication skills, including grammar and proofreading.
  • Strong interpersonal communication skills, ability to communicate effectively by phone and email with volunteers and colleagues.
  • Experience with graphic design, layout and print communication projects.
  • Excellent project management skills.
  • Commitment to diversity, equity and inclusion. Ability to work with a wide range of alumnae identities and perspectives and long-range institutional objectives
  • Comfort with a range of systems and the ability to adopt and develop expertise in new platforms. Familiarity with Google Suite, InDesign, Canva, Photoshop, Word, Excel, Mailchimp, Guidebook, Salesforce/Affinaquest, Zoom preferred.
  • Photography skills desirable but not essential
All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID-19, subject to approved medical or religious exemptions or disability accommodations.

Worker Sub-Type

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

This job has expired.

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