Budget and Operations Administrator
Wellesley College

Wellesley, Massachusetts

Posted in Education and Training

This job has expired.

Job Info

Please review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv - this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.

Job Posting Title
Budget and Operations Administrator

Job Description Summary
Admin Non-Exempt

Job Description
This position supports the Director of Financial and Administrative services and is a key member of the Facilities team. They are responsible for supporting the management of the department's accounting systems, policies, and processes within the context of Wellesley College's financial policies and procedures. This position draws on both technical expertise and exemplary communication skills to fulfill the business needs of the Department. They report to the Director of Financial and Administrative Services.

Primary Position Responsibilities:

  • Under the Director of Financial and Administrative services they ensure that all financial transactions for the Department are processed appropriately.
  • Processes and issues purchase orders, change orders, vendor invoices, assigns appropriate cost codes, and ensures work-flow processes flow smoothly.
  • Monitors the FM&P budget in whole and per area to ensure it is within budget limits and/or fiscal practices are followed. This includes allocations, expenditures, fund balances and related financial activities.
  • Analyzes financial information (e.g. labor and non-labor expenditures, utility expenses, cash management, cost projections, etc.) to provide support, and recommendations to Director of Financial and Administrative services
  • Prepares financial and budget tracking reports for each shop and/or business units.
  • Assists department managers regarding personnel functions (e.g. job posting, on-boarding,)
  • Provide coverage, along with other Administrative Support personnel, for Communication Coordinator as needed (breaks/vacation/sick etc)

Supervisor Responsibilities
  • Trains new Administrative employees
  • Trains and supervises Student assistants

Education Required
  • Bachelor's Degree in Finance, Accounting, Business, or similar

Experience Required
  • 1 - 3 years of experience in accounting, budget and financial analysis and management is required.
  • Experience in construction or maintenance industry strongly preferred.
  • Experience in higher education setting preferred.

Skills and Abilities Required
  • Demonstrated experience in operating financial management system (Workday, PeopleSoft, or similar).
  • Strong financial accounting and auditing skills.
  • Excel skills required: pivot tables, what if analysis, chart/graphing, and the ability to import and export data from various reporting systems.
  • Familiarity with work order management system (TMA or similar) and project management system (ProCore or similar) preferred.
  • Strong leadership skills and a collaborative, service-oriented approach to work.
  • Excellent communication and interpersonal skills for engagement with a variety of constituencies.
All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID-19, subject to approved medical or religious exemptions or disability accommodations.

Worker Sub-Type

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

This job has expired.

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