Assistant Service Manager I
American Riviera Bank

Job Info

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Job Purpose:

The Assistant Service Manager is responsible for supporting the Service Manager; ensures branch operational activities run smoothly and efficiently; provides leadership, training and supervision within the branch; promotes business for the Bank by maintaining good customer relations and referring customers to appropriate personnel for new services. The position of Assistant Service Manager performs direct supervisory duties as assigned by the Service Manager, and may perform in various capacities, such as a new accounts representative, teller, or safe deposit attendant as appropriate.

Duties & Responsibilities:

Reinforces the application of superior customer service through his or her own example along with appropriate follow through with involved customers and employees; conducts specific periodic meetings and presentations on this topic with all staff members.

• Actively participates in assuring quality control in regards to audits and certifications.
• Actively involved in instilling and maintaining a positive sales environment through education of the Bank’s products and services; monitors staff in cross-selling and product presentation compared to goals; assists the organization of the branch, coordinating available resources (e.g., staff, materials, etc.) for maximum results.
• Contributes to the overall profitability of the branch through cost controls, income generation and branch marketing efforts.
• Assists or may performs all technical operational areas; NSF and overdraft processing; holds and stop payments; currency transaction reports; acceptance and research procedures for a variety of legal processes; ATM duties; documentation and procedures required for accounts involving the death of account holder(s); incoming and outgoing collections; outgoing wires; certifications; and other branch duties.
• Assists other branch offices in resolving operational inquiries and providing staff support; may participate in various internal committees assigned by senior management. May provide coverage at smaller branches when the service manager at these offices is out of the office.
• Ensures accurate completion of related operational reports.
• Ensures implementation and compliance to meet security precautions and protect customer deposits, bank assets and staff.
• May perform all related teller, vault teller, new account, utility specialist, and safe deposit duties as required.
• Balances teller differences as it relates to general ledger accounts; maintains accurate teller balancing records.
• Maintains current knowledge of financial industry status and trends.
• Opens and closes the vault daily; prepares and processes incoming and outgoing shipments; assists in balancing vault currency and coin.
• Cross-trains less experienced branch personnel.
• Generates routine letters, reports and forms.
• Responds to inquiries or refers inquiries to the appropriate department or person, and exhibiting the necessary follow through with customers and/or staff involved.
• Provides supervision and support to all areas of the branch where service or assistance is needed; oversees activities of assigned branch personnel; opens and closes the branch.
• Monitors staff in daily tasks, operations and quality control; ensures the organization of assigned areas of the branch, coordinating available resources (e.g., staff, materials, etc.) for maximum results.
• Assists the Branch or Regional Manager in implementing cost controls for the branch and monitors expenses to ensure compliance with budget.
• Consistently applies superior decision making techniques pertaining to inquiries, approvals and requests as they apply to existing policies and procedures, keeping within assigned approval limits and using these instances as learning tools for employee development.
• Assumes responsibility for special projects; researches, gathers data and prepares reports for Senior Management, audits and other personnel.
• Plays a positive role in the development and growth of assigned branch staff through excellent communication skills, both verbal and written, along with strong delegation skills assuring a highly cross-trained staff.
• Performs personnel actions including performance appraisals, disciplinary actions, and is involved in the teller hiring process including interviewing candidates for employment.
• Supervises the daily activities of the branch including, but not limited to, effective delegation of assignments, developing work schedules and providing necessary training.
• Processes, solves and answers complex customer transactions, problems or inquiries.
• Operates computer terminal or personal computer to process account activity, determine balances and resolve problems within given authority.
• Answers telephones, answers questions and directs callers to proper Bank personnel.
• Assumes responsibility for various department functions in the absence of staff members or in overload situations.

General:

• Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
• Completes administrative tasks correctly and on time; supports the Bank’s goals and values; benefits the Bank through outside activities.
• Comply with all applicable OSHA safety standards, including:
• Read the workplace safety and health poster at the jobsite.
• Report hazardous conditions to your supervisor and/or HR
• Report any job-related injury or illness to your supervisor and/or HR, and seek treatment promptly.

Compliance

• Complies with all bank policies and procedures and all applicable government regulations including, but not limited to [fill in based on job responsibilities] regulations, staying current and knowledgeable of all policies, procedures and regulations related to the job functions and completing all assigned training on time, requesting additional training as needed to be proficient in all job responsibilities; cooperating with internal and external auditors and bank examiners by providing full cooperation and timely delivery of requested documentation and information; and reporting concerns about compliance to the Compliance Officer to enable prompt remediation.
• Complies with Bank policies and procedures relating to the Bank Secrecy Act (BSA), and Anti Money Laundering (AML) and Office of Foreign Asset Control (OFAC) guidance. Report suspicious activity to the BSA Department through a Suspicious Incident Report (SIR).
• Adheres to privacy and information security policies, and ensure all sensitive internal and external customer information is properly secured and safeguarded. Use secure methods delivering client and/or confidential data by email.
• Demonstrates knowledge of and adherence to Equal Employment Opportunity (EEO) policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.

Qualifications:

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

• Associate’s degree (AA) or equivalent from a 2 yrs college or technical school; or 4 years of related experience and/or training; or the equivalent combination of education and experience. Work related experience should consist of branch operations with a supervisory background. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be applicable to the financial industry.
• Intermediate experience, knowledge and training in progressively responsible branch operation and supervisory activities.
• Intermediate knowledge of related state and federal banking compliance regulations, Bank operational policies and procedures, and the Bank’s products and services.
• Ability to cross-sell and explain all operation products and services with confidence and authority.
• Basic loan product knowledge.
• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.
• Excellent organizational and time management skills, with the ability to provide leadership, supervision and training for 1 or more employees using positive supervisory techniques to ensure maximum productivity; demonstrated ability in organization and delegation skills.
• Intermediate knowledge of human resource and labor laws and policies.
• Intermediate skills in computer terminal and personal computer operation; mainframe computer system; word processing, spreadsheet and specialty software programs.
• Intermediate typing skills to meet production needs of the position.
• Intermediate math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.
• Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence and procedures, speak professionally and clearly to customers and employees.
• Thorough understanding of management procedures; ability to plan department or Bank activities (setting objectives, developing strategies, budgeting, and developing policies and procedures); initiative to organize various functions necessary to accomplish department or Bank activities; effectively staff (selecting, training and developing employees); directing employees towards the desired objectives (delegating, motivating, resolving problems); controlling the function (developing performance standards, measuring results, taking corrective action and rewarding employees as appropriate).
• Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.
• Ability to work with minimal or no supervision while performing duties.
• Current California driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

Working Conditions & Physical Requirements:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The employee will be situated in an office type setting in which he or she is free to move about at will. It may include some minor annoyances such as noise, odors, drafts, etc.

The employee in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 20 pounds), driving, carrying, sitting, pulling, walking, standing, squatting, kneeling and reaching.

The employee for this position may operate any or all of the following: telephone, cell phone, copy and fax machines, adding machine (calculator), scanner and image systems, personal computer and related printers, or other equipment as directed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This job has expired.