AP Clerk Hybrid
CALSTART

Job Info

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Reporting to the Accounting Manager, the accounts payable clerk will be responsible for receiving, verifying, and processing Accounts Payable invoices and employee reimbursement. Will also ensure timely payment of open accounts payable invoices, maintaining accounts payable file archives and responding vendor related inquiries. Accounting Clerk will be responsible for reconciling and reviewing, organizing, and importing monthly credit card statements.

Additionally, the Accounts Payable Clerk will:

• Input new vendor records, including W9 collection, address, payment methods, and other pertinent needed information.
• Review employee reimbursement requests for accuracy, proper coding, receipts and totals. Process and post it accounting system. Follow up with employee for missing any receipts.
• Review vendors for contracts and ensuring payment totals and dates coincide with vendor contractor agreements.
• Obtain required approvals for the invoice payments. Ensure proper supporting payment remittance backup is included with all outgoing payment support.
• Update project managers of the paid consulting and subcontractor invoice and payment as requested.
• Process and print checks.
• Response to vendors inquiries.
• Reconcile and review Credit Card transactions and request for receipts (weekly basis).
• Organize and import monthly credit card statements and ensure all charges are properly supported with backups (invoices, receipts and approvals) prior to submitting for review.
• Maintain Credit Card balances and inform accounting manager or director of exhausted balance.
• Support other AP staff to assure timely and accurate processing of all AP functions.
• Provides supporting documentation and schedules for external auditors.

About CALSTART

We are a nationally and internationally recognized clean transportation industry organization with offices in multiple states. With more than 30 years of experience, we work with both public and private sectors to break down barriers to innovation and drive the transportation industry to a clean and prosperous future.

We work with these member companies and the broader industry, including fleets, manufacturers, public agencies, and fuel providers, to advance the clean transportation industry. Our work is organized into the major initiative areas; cars, buses, trucks (and off-road vehicles), fuels, and mobility. We advance each of these sectors by supporting technology development, assessing, and validating new technologies and products, accelerating market growth by supporting clean vehicle incentive programs, providing policy guidance and implementation, and giving value-added services to our member organizations. We believe now is our time, and we are planning for growth. If you want a career where you are making a real impact and benefiting both society and the environment, you should consider coming to work with us!

Qualifications:

• 2-3 years' experience with accounts payable
• Experience with computerized accounting applications, preferably Sage 100(MAS 90)
• Some knowledge in cost accounting preferred.
• Bachelor's Degree

Salary and Benefits

• Performance-based growth opportunities
• Competitive company-paid health plan that includes dental and vision care
• Retirement plan with a generous company contribution
• Employee Incentive Program (bonus) yearly based on performance
• Telecommuting and flexible work hours as appropriate
• Rewards for alternative commuting to and from work when reporting in-person
• Employee wellness program and employee assistance program
• Committed to employee growth and development

To apply: If you are up to this challenge, we invite you to apply for this role. Qualified candidates, please apply online with your resume and cover letter at www.calstart.org/careers.

CALSTART includes the complete salary range amount $52,000- $73,000 the job level of the job announced. We determine pay based on education, experience, internal equity, and any other factors relevant to the job. Pay for this role will typically be from $52,000-$57,000.

CALSTART, Inc. is an equal opportunity employer, affirmative action employer and one that celebrates diversity in all forms. Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law or not. This applies to any terms, conditions, and privileges of employment, including recruiting, hiring, transferring, training, pay, incentives, benefits, discipline, promotion, lay-offs, and termination. Underrepresented candidates are encouraged to apply.

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