Administrative Technician - Bridge Division
State of Nebraska

Job Info

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Description
Are you seeking an exciting opportunity to contribute to Nebraska's bridge infrastructure? Join our dynamic Bridge Division team at the Nebraska Department of Transportation (NDOT), where we appreciate the unique skills and unwavering dedication of our team members. We cultivate a supportive work environment that emphasizes organization, energy, and attention to detail. If you thrive in such an environment and have a genuine passion for supporting and maintaining our state's bridges, we encourage you to apply and become an integral part of our team.

AT NDOT, we offer a comprehensive benefits package that includes:
• State-matched retirement contribution of 156%
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% of employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Free parking

Pay rate for this position is $16.338. (Effective July 1, 2023, pay rate will increase to $17.155).

Apply today using our quick apply process! Simply download your resume and the system will fill in the required information. At the end of the process, before submitting your application, please remember to attach your resume again, one more time. Thank you!
Examples of Work
As an Administrative Technician within the Bridge Division, you will play a vital role in providing comprehensive support to the team. Reporting directly to the Bridge Division Head, you will be responsible for various administrative tasks to ensure the smooth operation of the division.

Your duties will include:

Administrative Support:
• Handling all correspondence, including emails, phone calls, and inquiries pertaining to the Bridge Division, promptly and professionally.
• Coordinating and organizing office supplies to maintain adequate inventory levels and ensure availability when needed.
• Assisting in coordinating travel arrangements for staff members, ensuring efficient and cost-effective arrangements are made.
• Taking charge of meeting coordination, from scheduling and preparing agendas to taking accurate minutes to facilitate effective communication within the division.
• Organizing and coordinating special bridge office events to promote team collaboration and engagement.
• Coordinating employee recognition activities to acknowledge and appreciate the hard work and achievements of team members.
• Providing support during new employee onboarding processes, ensuring a smooth transition and integration into the division.
• Assisting in the maintenance of the resource library and procuring new resources as needed to ensure access to relevant and up-to-date materials.

Financial and Budget Support:
• Processing expense reimbursements, ensuring accuracy and timely reimbursement for division staff.
• Monitoring expenditures and preparing budget reports to assist in effective financial management.
• Assisting in budget preparations, providing support in gathering data and preparing relevant documentation.
• Providing fixed asset and vehicle management support, ensuring proper tracking and maintenance of division assets.
• Tracking consultant contracts to ensure compliance and adherence to contractual obligations.

Document Management and Technical Support:
• Preparing correspondence and memos, maintaining professionalism and accuracy in all written communications.
• Providing editorial support for technical documents, ensuring organization and proper formatting.
• Efficiently filing and organizing physical and digital documents, transmitting them when necessary for seamless information flow.
• Supporting the management of the bridge inventory database, ensuring accurate and up-to-date records.
• Assisting the project delivery team with project management support tasks, contributing to the successful execution of bridge projects.
• Supporting the development and implementation of bridge office policies and procedures to ensure efficient operations and adherence to standards.

In this dynamic role, your administrative expertise and attention to detail will be instrumental in contributing to the overall success and smooth functioning of the Bridge Division.
Qualifications / Requirements
REQUIREMENTS: Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.

PREFERRED:
• A minimum of two years of similar work experience in office management and or administrative assistance.
• Post-secondary coursework or training in office management, administrative support, or managerial support.
• Previous experience working in a bridge engineering or transportation-related role.

OTHER: Must have a valid driver's license with a good driving record or can provide authorized independent transportation and be available for occasional overnight travel. Regular and reliable attendance is required.
Knowledge, Skills and Abilities
The administrative technician role within the NDOT Bridge Division requires a unique blend of skills and abilities to ensure efficient office management and provide comprehensive administrative support. The following qualifications highlight the key attributes we are seeking in an ideal candidate for this position.

• Strong interpersonal skills with the ability to build positive relationships and communicate effectively with colleagues, stakeholders, and external contacts.
• Proficiency in office management and administrative procedures, including handling correspondence, managing schedules, organizing supplies, and performing tasks with attention to detail and accuracy.
• Exceptional organizational skills, including prioritizing tasks, managing multiple projects, and meeting deadlines.
• Demonstrated expertise in maintaining a clean and tidy office environment while effectively organizing supplies.
• Proficient time management skills, working efficiently to meet established goals and adapt to changing priorities.
• Proactive in identifying and addressing process improvement challenges, utilizing analytical skills to identify areas for enhancement and implementing effective solutions.
• Ability to work both independently and collaboratively within a team environment, demonstrating strong problem-solving and critical thinking skills.
• Proficient in general computer skills and demonstrates the ability to quickly learn new software and technology platforms.
• Knowledge and experience in using standard office software such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and pdf software (e.g., Adobe or Bluebeam).
• Ability to maintain confidentiality and handle sensitive information with discretion.

NDOT encourages applicants of all ages and experiences. We encourage candidates from diverse backgrounds to apply, as we believe that unique viewpoints and experiences bring a valuable perspective to our team.

This job has expired.