Administrative Specialist II - ASO
Chickasaw Nation Industries

Lemont, Illinois

Posted in Banking


This job has expired.

Job Info


It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.
SUMMARY
The Administrative Specialist II provides a broad range of administrative support services to the U.S. Department of Energy, Office of Science, Argonne Site Office (ASO). This position handles a wide variety of administrative functions and situations, which includes the handling of sensitive or confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.

Performs duties as assigned in coordination with Federal administrative support personnel.

Responsible for providing accurate data entry and retrieval; coordination, distribution and filing of correspondence; answering phones and taking messages; maintaining files in accordance with DOE directives; and providing timely mail distribution and shipping services.

Keeps an inventory of basic office supplies, providing travel coordination assistance, and assisting in Records Management activities.

Required to attend meetings for note taking purposes.

Uses experience in the operation of personal computers and the Microsoft Office Suite. Performs data entry, secretarial services and records management duties as assigned.

The work scope includes, but is not limited to, the following administrative support activities:

  • Providing timely and accurate data entry, data analysis, retrieval, and word processing services. The software includes, but is not limited to, iEdison, ATAAPS (time and attendance) and Microsoft Office Suite (e.g., Word, Excel, Power Point, Access, etc.)
  • Preparation of documents, presentations and spreadsheets with Microsoft Word, Publisher, PowerPoint, SharePoint, and Excel
  • Receiving visitors
  • Answering phones
  • Taking phone messages
  • Scheduling and supporting meetings/video conferences
  • Making appointments
  • Mail handling

Provides travel support that includes:
  • Utilizing the AdTrav and Concur automated travel management systems.
  • Making travel arrangements (e.g., airline, lodging and transportation reservations)
  • Preparing travel authorizations and vouchers
  • Applying appropriate funding strings/budget authorization codes

Coordinates, distributes, and files copies of completed correspondence.

Reviews files, records and prepares them for retirement/inactive storage. Maintains files and provides records management in accordance with DOE directives.

Provides assistance to Federal staff in conducting studies and analyses to improve the effectiveness and efficiency of administrative operations.

Identifies actual or potential problems, trends, significant management or program deficiencies, and areas of imbalance.

Recommends corrective measures/actions to Federal managers and supervisors.

Evaluates current administrative practices and operating procedures to ensure new and changing requirements are met.

Finalizes reports related to the effectiveness of program activities.

Maintains guidance and instructions for implementation of new administrative policies, procedures, and regulations.

Maintains documentation regarding laboratory expenditures and funding transactions.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

EDUCATION / EXPERIENCE
Must have relevant education and administrative support experience in a professional business environment as specified below, or equivalent combination of education / experience.

Administrative Specialist II - (Bachelor's degree and a minimum of 2 years relevant experience)

CERTIFICATES / LICENSES / REGISTRATION

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Operational knowledge of standard office practices and procedures
Proficient in the use of standard office equipment such as computers, typewriters, copiers, fax machines, telephone systems and office automation systems
Skilled proficiency in the use of Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)
Ability to quickly grasp DOE information systems (STRIPES, PAMS, SharePoint, Lync, etc.)
Ability to compose correspondence from draft to final version, both electronic and hard copy
Knowledgeable and proficient in the use of the English language as to professional business grammar, spelling, punctuation, and capitalization in the preparation of correspondence, reports, and presentations
Working knowledge of business records management and filing processes
Excellent verbal and written communication skills
Excellent customer service skills
Ability to work effectively both individually and in a team environment

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-one-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!


This job has expired.

More Banking jobs


Webster Bank
Southington, Connecticut
$95,000.00 - $115,000.00 per year
Posted 18 minutes ago

Webster Bank
Simsbury, Connecticut
$18.50 - $23.00 per hour
Posted 18 minutes ago

Webster Bank
Wolcott, Connecticut
$21.50 - $26.00 per hour
Posted 18 minutes ago

Get Hired Faster

Subscribe to job alerts and upload your resume!

*By registering with our site, you agree to our
Terms and Privacy Policy.