Application Instructions
Send a cover letter, resume and three (3) professional references from past supervisors, to resumes@racc.edu
Please indicate the job code AA-ASHPCP in the subject line of your email.
After sending in your documents, please fill out the online Job Applicant Identifier form. RACC is an equal opportunity employer. In compliance with government regulations we are required to record numbers of job applicants by sex and ethnic category. We ask that you indicate your race or national origin and sex, but you are not required to provide this information. This information will not be kept with your application and will be used only in accordance with state and federal regulations.
Background CheckA background check is not required for this position.
Working hours consist of 37.5 hours per week (7.5 hours per day exclusive of a 1/2 or 1 hour lunch), between the hours of 7:30 AM and 5:00 PM. Specific work hours to be agreed upon by the supervisor and employee prior to the onset of employment. Hours will be reviewed each term and changes to the schedule will be agreed upon between the supervisor and the employee.
Summary:Provides administrative and secretarial support for the Dean of Health Professions and performs activities related to the functions of the assigned division. Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business details by performing the following duties:
Essential Duties and Responsibilities for all Division/Program Administrative Specialists include the following:22. Confirm students' submission of all necessary medical and personal documents (immunizations, background checks, certifications etc.). Follow up with students as needed regarding completion of requirements. Track expiration dates and collect updated forms from students throughout the Division.
23. Track student assignments, exam, and final grades from beginning of the program through the end of the program to help predict licensure success.
24. Aid in assembling and categorizing facts and figures for written computation and calculations to formulate data reports for program evaluation and accreditation purposes. This includes, but is not limited to, collecting and compiling several years of student, faculty, and program data as requested.
25. Track graduate and employer satisfaction surveys. Assist in the creation of processes to improve the distribution and quantity of survey responses.
26. Assist with special projects that may include research and maintaining files for accreditation reviews; may assist with providing direction to student workers.
27. Access confidential student information, such as clearance and medical history, to prepare reports on an ongoing basis to support the needs of the campus/department in placing students at multiple clinical sites. Send necessary documentation to clinical sites as needed.
28. Maintain student records to track student progress throughout the program; correspond with students to send acceptance/denial letters, coordinate orientation, set up advising appointments, and any other meetings/special events.
29. Assist with the process of student admission into the clinical phase of the program as requested; assist with the creation of an online clinical application and a plan for the processing of applications.
30. Ensure textbooks are available for faculty/students; oversees inventory and upkeep of instructional equipment; coordinates supply orders in order to maintain necessary office supplies; may transfer accounting funds.
31. Coordinate faculty onboarding with Payroll and Human Resources. Coordinates faculty onboarding, which includes orientation and the collection of background checks, child abuse screening, FBI clearance, orientation checklist, payroll forms, transcripts, etc.
Secondary Duties and Responsibilities:This job has no supervisor responsibilities.
Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:Required:
Preferred:
Mastery of Microsoft Office Suite: Word, Excel, Access, PowerPoint, and so on.
Communication Skills:Ability to read and comprehend instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and the public.
Mathematical Skills:Requires basic mathematical skills.
Reasoning Ability:Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving multiple variables in standardized situations.
Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, to sit and to reach with hands and arms. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
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