Administrative Specialist

Chicago, Illinois

Posted in Retail

This job has expired.

Job Info

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Administrative Specialist Responsibilities:

  • Provide remote high-volume calendaring, travel, and expense support
  • Provide Administrative services during designated support hours
  • Manage complex calendars for multiple clients
  • Schedule internal and external meetings for multiple clients
  • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
  • Learn and utilize internal and external tools to provide calendar support
  • Establish ongoing relationship and communications with clients to learn business priorities and apply to support
  • Partner with clients and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to clients
  • Coordinate domestic and international travel arrangements via Concur
  • Prepare and submit corporate card expense reports
  • Maintain program scope of support within agreed-upon service level agreements
  • Educate and inform clients on program goals, scope and service level agreements
  • Draft and send communications to clients about transitions or changes in support
  • Provide coverage support for Admin Specialist colleagues
  • Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications:

  • 3+ years of experience providing administrative support
  • 3+ years of experience managing calendars
  • 3+ years of experience coordinating travel logistics
  • 3+ years of experience managing expense reports
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications:

  • Experience supporting 2+ more executives simultaneously
  • Experience building relationships across a larger company

Facebook is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.Facebook is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

This job has expired.

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