Administrative Specialist #499895
Lamar University

Beaumont, Texas

Posted in Education and Training

Job Info

Posting Number:


Position Title:

Administrative Specialist #499895



Position Type:



Civil Engineering

Job Summary/Basic Function:

About This Role:
This position provides complex administrative support to department or work unit. Interprets andexplains policies and procedures and resolves problems or complaints as necessary. This job titleprovides customer service by greeting and assisting customers; taking incoming calls and routingcalls to the correct office or person; copying and distributing messages within the office; andanswering questions from students, faculty, staff, and the public.

What You'll Do - Position Duties

As a member of our team, you will have an impact on our clients through accomplishment of the following responsibilities:

  • Maintains and reconciles budgets for department or unit.
  • Maintains office supplies for faculty/staff by purchasing as needed or as requested.
  • Monitors expenditures and performs simple analysis on accounts.
  • Research discrepancies, seek solutions, and prepares special and recurring reports.
  • Builds and maintains class schedules. Creates and maintains hiring forms for faculty, staff, and student-workers.
  • Creates and maintains records and filing systems for technical, financial and project files.
  • Maintains department or unit filing systems; retrieving information and files as requested; ensuring security of personnel files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate.
  • Plans and arranges conferences, meetings, and related accommodations. Types letters, memos, registration forms, badges, etc. for meetings. Compiles and disburses information for meetings. Performs duties related to travel, arranging catering for special events.
  • Prepares monthly budget reports; preparing university documents; maintaining inventory reports; and acting as a courier for transport of mail and supplies to/from on-campus centers, departments, and offices.
  • Runs reports on graduate and undergraduate student enrollment, graduation as required by the chair.
  • Prepares paperwork related to specialized functions of the department or unit.
  • Researches, summarizes, and analyzes information. Calculates statistics and compiles data

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits - Job Perks:

At Lamar University one of the ways we show value to our team members is by offering the following perks:

Our Comprehensive Benefits Package

  • Health, dental & vision insurance
  • Life insurance
  • State of Texas Retirement plans
  • Tuition covered at 100% for employees, spouses and/or eligible dependent
  • Paid time off - vacation, sick, and holidays.
Minimum Qualifications:

What You'll Need to Succeed - Minimum Qualifications

To be successful in this role and a great addition to our team we need you to come with the following:

  • Two year associate degree, diploma or equivalency from a college, technical, business, vocational, or correspondence school
  • Minimum of three (3) years of secretarial/clerical experience.

Key Competencies

  • Working with spreadsheets, word and other office productivity software, ability to work with various software and management systems used by Lamar University to maintain student records and other pertinent information. Proactively obtain information and help students as required.

Physical Requirements:

  • Sedentary, exerting up to 20 lbs. occasionally or negligible weights frequently; sitting most of the time.
EEO Statement:

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement:

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.


$28,000 - $32,999

Posting Date:


Open Until Filled:


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