Administrative Coordinator
Cushman & Wakefield

Job Info

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Job Title
Administrative Coordinator

Job Description Summary
Responsible to assist the operations team with administrative duties and coordination of operational activities, and managing vendors information and insurance documentations, vendor onboarding, and other duties as assigned. Provides assistance to the team to ensure successful service delivery of the client needs. Performs a wide range of administrative and office support activities for the department to facilitate the efficient operation of the organization.
Job Description

ACCOUNTABILITIES :

Responsibilities include one or more of the following:

• Tracking and compiling vendor documentation s , routing for signature, keeping current the vendor summary in ServiceEdge.

• Coordinate and manage the transition of suppliers to the C&W system through ServiceEdge.

• Includes tracking the status of each supplier for the several stages required to properly vet the suppliers and input them into the system.

• Keeping track of vendors information and certificate of insurance (COI), managing its up-to-date status, and maintaining its filing in the team's shared folder.

• Manage physical mail related to the business and vendors.

• Manage and maintain email inbox's related to vendors and business unit.

• Create and generate reports in S ervice N ow

• Replying to vender inquiries regarding invoice submission and payment status

• Other administrative duties as assigned

REQUIREMENTS :

• Bachelor's degree in related field is preferred

• Previous experience as facilities coordinator is a plus

• Proficiency with Google Docs/Sheets/Slides and Microsoft Office Suite (Excel, Word, PowerPoint ). Intermediate Excel skills required .

• Experience tracking data in an Excel spreadsheet.

• Technical knowledge of ServiceEdge is a plus.

• Detail oriented with excellent analytical, research, and organizational skills.

• Proven record of providing excellent internal and external customer service

• Excellent interpersonal skills

• Excellent oral and written communication skills

• Ability to influence the outcome of receipt of acceptable and timely documents

• Capable of performing in a fast-paced environment with measurable results

• Accountability for work performed

Skills & Qualifications :

• Strong follow-up, attention to detail and creative

• Strong writing and organizational skills with the ability to work on multiple projects with various departments

• Quick learner and technology savvy

• Enthusiastic, able to work independently as well as collaboratively

• Excellent communication and analytical skills

• Knowledge of commercial real estate

• Demonstrated professionalism and business acumen

POSITION PURPOSE:

Assist the Operations & Accounting team with administrative duties and coordination of Incoming invoices to be processed. Manage Facility Services Inbox . Re ceive and distribute all incoming invoices , statements and payment requests to the proper person . Reply to venders with invoice status and collect outstanding invoices following vender inquiry or statement review.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

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