Administrative Assistant, Student Affairs
Columbus State Community College

Job Info

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Requisition ID: req3767

Job Title: Administrative Assistant, Student Affairs

Department: Vp - Student Affairs

Location: Columbus Campus

Employment Type: Staff

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Non-Exempt

Compensation Type: Hourly

Compensation Range: 21.89 - 21.89

Schedule: In-Person: Monday - Friday, 8 am - 5 pm

Additional Information:  **Please provide a cover letter and resume with your application submission.

Job Description: 

POSITIONSUMMARY 
The Administrative Assistant in the Office of the Vice President of StudentAffairs (VPSA) provides administrative support to the Student Affairsleadership team. This position offers a wide variety of administrative tasks tosupport and incrementally advance assigned projects toward accomplishing goalsand desired results, including but not limited to areas across the StudentAffairs' leadership team portfolio, subject to management overview andsupervision.

ESSENTIALFUNCTIONS OF THE JOB

GeneralBusiness Operation Support
Serves as theinitial point of contact and screening for visitor access to the Vice Presidentof Student Affairs Office. Performs responsibilities directly related to themanagement and general business operations of the Student Affairs division,including coordinating correspondence for the Student Affairs leadership team andthe division, coordination of travel, coordination of meetings, reservations,agendas, and meeting minute distribution, supporting division monetary andbudgeting transactions, collaborating with Executive Assistant to establishdivision procedures, maintaining schedules of the leadership team as needed.

Carries outmajor assignments in conducting the operations of the division. Manages capitalequipment, coordinates all information flow directed to the Student Affairsleadership team and the Division, and performs other responsible administrativeresponsibilities on behalf of the division that requires the exercising of independentdiscretion pertaining to matters of significance.

Collaborationand Customer Service
Maintains excellent working relations with the public, students, andinternal contacts as representative of the division. Advises and influences studentson various matters, including students who have been referred to the VicePresident's office. Provides additional training and support to all divisionstaff regarding divisional information, operations, and procedures. Worksassigned schedule, exhibits regular, and predictable attendance, and worksoutside of normal schedule as needed to meet workload demands.

Diversity,Equity, & Inclusion
Helps to ensure the College meets its responsibilities in identifying areasof opportunity and systemic concerns while reporting complaints alleging discrimination.

Creates a welcoming,inclusive, equitable, and productive work and learning environment where allstudents, faculty members, and college employees feel valued and able tocontribute to their full potential, regardless of their differences.
 
OTHER DUTIES& RESPONSIBILITIES
Attends all required meetings and training. Fosters and maintains a safe environmentof respect and inclusion for faculty, staff, students, and community members.

CORECOMPETENCIES 
Professionalism, Managing Work, Continuous Improvement, Customer/Student/EmployeeFocus, and Collaboration, Communication Quality Orientation Technology SavvyPositive Approach, and Managing Relationships

KNOWLEDGE,SKILLS, AND ABILITIES

Knowledge of: Student development theory, standard office procedures, and practices; office administration;business English word usage, spelling, sentence structure, and punctuation;business and legal formats.

Skill in: Excellent verbal and written communication; organization; customer service; conflictresolution; general typing; application of job software including wordprocessing and spreadsheets; proofreading standard business correspondence andother written documents; customer service; office organization; creatingfunctional report formats; verbal and written communications; performingmathematical calculations including addition, subtraction, multiplication,decimals, percentages, and fractions.

Ability to: Develop and maintain effective working relationships with associates, vendors,students, telephone users, and the general public; maintain confidential andsensitive information; use sound judgment; perform complex tasks and prioritizemultiple projects; effectively communicate information in oral and written forms;excellent listening skills and participant in collaborative work; develop and maintaineffective working relationships with colleagues and stakeholders across theCollege; effectively work with persons of varying cultures and diversity;problem solve effectively; exhibit a pleasant public manner and telephoneetiquette; originate correspondence; work independently.

PHYSICALREQUIREMENTS 
Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential job functions described in this position description.While performing duties of this job, the employee regularly exhibits digitaldexterity when entering data into a computer. The employee regularly stands andwalks for extended periods of time and occasionally sits. The employeeconverses verbally with others in person and by telephone. The employee occasionallyreaches with hands or arms, climbs or balances, and stoops, kneels, crouches,or crawls. Vision demands include close, relatively detailed vision whenfocusing on a computer screen. The employee occasionally lifts or exerts a forceof up to 10 pounds when moving files, boxes, and other materials.

MINIMUMQUALIFICATIONS 
An Associate's Degree in a related field and three (3) years of administrative officeexperience.

State Motor Vehicle Operator'sLicense or demonstrable ability to gain access to work site(s).

*An appropriate combination of education, training,coursework, and experience may qualify a candidate.

This job has expired.