Administrative Assistant, Leadership and Principal Gift
Wellesley College

Wellesley, Massachusetts

Posted in Education and Training


This job has expired.

Job Info


Please review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv - this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.

Job Posting Title
Administrative Assistant, Leadership and Principal Gift

Job Description Summary
Admin Non-Exempt

Job Description
The Administrative Assistant provides administrative support to the Leadership and Principal Gifts frontline fundraisers to assist them in their outreach to and solicitation of gifts from the College's strongest potential supporters.

Primary Position Responsibilities

  • Coordinates travel planning and meeting scheduling, drafts briefings, and enters debriefing reports.
  • Assists with electronic and printed correspondence to donors and prospective donors, as well as internal communications among colleagues; and assists other team members collegially.
  • Manages data and reports to track, produce, and distribute, in a timely way, accurate lists about prospects, prospect and donor visits, etc.
  • Completes prospect coding, tracking all donor activity including visits, phone conversations, and correspondence in the Development database (Affinaquest).
  • Coordinates all necessary material for complex high-level briefings including detailed itineraries, research, briefings, and relevant attachments.
  • Assists in the planning, tracking, and execution of a full range of high-level cultivation, donor engagement, stewardship, and thank-you events.
  • Creates project action items and production timelines; coordinates with fundraisers to assist in the development of briefings.
  • Completes donor event participation tracking in Affinaquest.
  • Produces reports summarizing event participation and other event reporting as required.
  • Completes expense reports and ensures that appropriate reimbursements are made; reconciles expense statements.
  • Assists other Development Office administrative assistants as needed in a collegial and team-oriented fashion.
  • Other projects and duties as assigned.
The Administrative Assistant supports all activities involved with the cultivation, solicitation, and stewardship of prospects and donors. Provides high quality work in a fast-paced environment with multiple competing deadlines, exercising the utmost discretion at all times.

Performance Profile
  • Judgment - exercise good judgment and high level of discretion/diplomacy when managing correspondence, calendar/meeting requests, and building relationships
  • Accuracy - high level of accuracy on all calendar, travel, budget, and communication efforts/details
  • Efficiency - strong work ethic, initiative, and ability to problem-solve effectively and juggle multiple demands efficiently
  • Initiative - proactive, confident in taking responsibility, decisive
  • Customer Service - provide excellent customer service to all colleagues, campus partners, internal and external stakeholders
  • Collaboration - works effectively with colleagues; represents the Development Office in a positive, professional, and collegial manner.
Education Required
  • Bachelor's degree preferred. High school diploma required.
Experience Required
  • Two or more years of progressive administrative experience is preferred. Experience in an educational setting is preferred but not required.
Skills and Abilities Required
  • Excellent oral and written communication skills.
  • Excellent organizational skills and keen attention to detail.
  • Excellent interpersonal skills, including poise, professionalism, and discretion with confidential information. Strong computer and office software skills. Affinity for customer relations management (CRM) databases and data-entry.
  • Ability to handle numerous and concurrent tasks with varied and specific deadlines.
  • The ability to collaborate, as well as to work independently and pro-actively in a fast-paced environment is essential.
  • Ability to work remotely and to support staff who work both on campus and remotely.
All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID-19, subject to approved medical or religious exemptions or disability accommodations.

Worker Sub-Type
Administrative

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.


This job has expired.

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