Administrative Assistant II
Texas State University

Job Info

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Posting Number:

2023311

Posting/Functional Title:

Administrative Assistant II

University Pay Plan Title:

Administrative Asst II

Location:

San Marcos

Department:

Ofc of Distance & Extended Lrng

Recruitment Type:

Open to All

Job Type:

Full-Time

Monthly Salary:

$2,500 - $2,884

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• High School Diploma or GED
• Demonstrated strong interpersonal skills in diverse work situations, working as a team member and making independent decisions as needed
• Experience with various office equipment such as telephones, photocopiers, scanners, printers, and shredders
• Basic understanding of travel coordination
• Evidence of attention to detail
• Ability to communicate effectively in writing and verbally
• Ability to work in a team and independently
• Ability to demonstrate organization and time-management skills
• Ability to demonstrate basic accounting principles
• Ability to demonstrate experience in multitasking and meeting deadlines.
• Experience in customer service troubleshooting needs
• Experience in answering multi-line phone and phone etiquette
• Ability to operate a personal computer with Microsoft Windows and Office software, specifically Outlook and Excel

Preferred Qualifications:

• Basic understanding of University Policies and Procedures
• Punctual and reliable attendance
• Two years of Administrative Assistant experience in continuing education or business setting

Job Description:

Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.

Job Duties:

• Provide direct support to the coordinator of Extended Learning Services.
• Maintain calendar for supervisor and coordinate arrangements for meetings.
• Review contracts for stakeholders and various programs and route appropriately for approvals.
• Answer telephone, screen and transfer calls, take messages, and refer to other offices as appropriate.
• Ensure smooth and routine operations of Continuing Education and Extension Programs through administrative and logistical support.
• Compose, type and proofread correspondence, documents, and emails.
• Organize and prioritize work.
• Maintain files and review for completeness and accuracy.
• Maintain records and assists in the preparation of departmental/divisional reports by gathering and summarizing information from a variety of sources.
• Assists departmental leadership with development of organizational unit budget proposals, maintaining communications with work sections on status and information needs.
• Monitor, order, and inventory office supplies.
• Prepare travel applications, vouchers, requests, reimbursements, and compliance forms.
• Review/create purchase orders and invoices.
• Monitor transactions of operating budget including payroll disbursements, accounts payable, invoicing, and major purchases.
• Reconcile expenditures and initiates budget allocation changes and reassignments of funds to and from various accounts, working with accounting staff to assure compliance.
• Monitor due dates/times of all daily tasks, assignments and projects and initiate action
• Assist with planning, organizing & executing department events.
• Assists in the development and maintenance of internal procedure manuals.
• Prepare spreadsheets.
• Greet, screen, and route visitors.
• Perform other duties as assigned.

Job Open Date:

01/25/2023

Open Until Filled:

Yes

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/41338

This job has expired.