Administrative Assistant, Commercial and Legal LATAM Division
Colgate Palmolive

New York, New York

Posted in IT

This job has expired.

Job Info

No Relocation Assistance Offered
# 109903 - New York, New York, United States

About Colgate-Palmolive:

Are you looking for an Administrative Assitant role and want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!
If this is how you see your career, Colgate is the place to be!
Our diligent household brands, dedicated employees, and sustainability commitments make us a company passionate about building a future to smile about for our employees, consumers, and surrounding communities. The pride in our brand fuels a workplace that encourages creative thinking, champions experimentation, and promotes authenticity.

The experience:
In today's multifaceted world, it is an exciting time to be at Colgate.

As part of the Latam Division team, this position is responsible for providing overall administrative support, ensuring the smooth and efficient operations of the Latam Division providing support to Division Marketing, Customer Development and Legal.

Main Responsabilities:

  • Communicate clearly and effectively in verbal, written and electronic media
  • Initiates and composes both routine (schedules, letters, memos, e-mails) and non-routine correspondence (surveys, minutes, project plans, announcements and continuous improvement ideas) with significant narrative.
  • Composes and proof-reads both routine and non-routine correspondence with attention to details and minimal supervision
  • Independently prepares responses to requests and/or takes appropriate actions and advises manager of actions taken
  • Arranges domestic and international travel for trips which may include several destinations
  • Utilizes the Internet to research information as it relates to support travel itineraries
  • Independently prepares travel itineraries including all key contact names and numbers
  • Prepares travel expense reports with minimal supervision
  • Manage travel visa needs by sending all relevant information to secure required documentation
  • Proactively manages and coordinates calendar and schedules meetings
  • Provides administrative support for onsite or offsite meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions; May be required to be physically present to provide administrative assistance at off-site meetings
  • Troubleshoots equipment issues in conference rooms prior to and during any meetings
  • Coordinates logistics for outside visitors including schedules, meeting room reservations, etc.
  • Adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies - video/audit/net conferencing
  • Supports departmental budgets.
  • Codes and monitors expenses to budget, resolves budget discrepancies
  • Creates, processes and follows-up on all invoices and purchase orders in a timely fashion and troubleshoot any issues in a timely fashion.
  • Takes initiative to simplify systems and processes to eliminate unnecessary work.

Main Qualifications:

  • High School Diploma or GED (Bachelor's Degree preferred)
  • Demonstrated ability of at least 3 years of experience with previous executive / high level administrative support experience
  • Ability to speak and write in Spanish fluently.
  • Demonstrated proficiency using G SUITE products (gmail, sheets, docs, slides, google meet, etc) ; Concur expense management system; AMEX travel management system; as well as an aptitude to learn other programs as required
  • Adept at coordinating meetings using existing and new technologies
  • Ability to interface with high level executives
  • Proven project management skills
  • Proven continuous improvement and documentation skills
  • Ability to manage in a fast paced, high volume environment
  • Ability to work under extreme pressure and deadlines if required
  • Displays a sense of urgency
  • Must be flexible and have the ability to multitask
  • Analytical capabilities and attention to detail
  • Collaborative nature and team spirit
  • Strong ability to prioritizes work demands
  • Self-starter, works well without detailed supervision

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Tom's of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill's Science Diet and Hill's Prescription Diet.

For more information about Colgate's global business, visit the Company's web site at To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit To learn more about Hill's and the Hill's Food, Shelter & Love program please visit To learn more about Tom's of Maine please visit

Reasonable accommodation during the application process is available for persons with disabilities. Please contact with the subject "Accommodation Request" should you require accommodation.

This job has expired.

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