Administrative Assistant
Wheels

Job Info

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Job Description:

Objective

This individual will support members of the Executive Leadership Team (ELT) in performing a range of administrative duties. They should be professional, detail-oriented, highly organized, and proactive. The Administrative Assistant will be required to maintain a high level of confidentiality; and should be confident in their decision-making ability.

Please note that this description is not all-encompassing as other ad hoc tasks are expected of the position.

Essential Functions

• Responsible for performing a variety of administrative tasks, including:
  • Calendar management: scheduling meetings, ensuring calendars are updated and conflicts are addressed
  • Coordinating and booking travel arrangements, domestic and international
  • Expense reporting: gathering receipts, creating and submitting monthly reports, ensuring charges are put to the applicable General Ledger
  • Coordinating, placing, and setting up catering orders
  • Copying, scanning, and printing documentation
  • Shipping documents

• Greet and assist ELT visitors

• Ensure café area is clean and stocked for ELT visitors

• Catering: order placement, set-up, and clean-up

• Liaison between business and select Executive Team members

• Take the initiative on day-to-day workload

Competencies

• Excellent organizational skills with a strong attention to detail and accuracy

• Microsoft Office skills: Outlook, Teams, Word, Excel, PowerPoint, and SharePoint

• Ability to develop and maintain positive and effective working relationships

• Adept at effective and efficient business communication

• Ability to listen and take direction

Job Specifications

Leadership Responsibility: This position has no leadership responsibilities.

Work Environment: This position is in Alpharetta, GA and operates in a professional office environment.

Position Type/Standard Schedule: This is a full-time position, working in-office a minimum of 4-days a week with the capability to work remote.

Travel: No travel is expected for this position.

Education & Experience

• 3-5 years of administrative support in a corporate environment, supporting executive level leaders

• Four-year college degree preferred. Technical experience required.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEO Statement
Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

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