Administrative Assistant
Beacon Hill Staffing Group

New York, New York

Posted in Admin and Secretarial


This job has expired.

Job Info


Our client, a NYC-based Labor Union, is seeking to hire a Temporary to Permanent Administrative Assistant. This position will start ASAP with an open-ended duration, minimum three months. Hours are Monday-Friday, 9am-5pm, with one hour for lunch. Standard week is 35 hours with opportunity for limited additional billable hours. Position is in office Monday-Thursday with flexibility to work from home all be one Friday per month.

Responsibilities:

  • Assisting in day-to-day office administration, including the handling of confidential information.
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Maintaining data on Health Fund membership, vendor invoices and other key data as assigned.
  • Processing Health Fund invoices and create invoices for self-billing vendors.
  • Uploading Health Fund contracts to Contraxx.
  • Handling membership mailings for Health Services outreach projects.
  • Providing real-time scheduling support for the Health Fund Director and other staff by booking appointments and preventing conflicts.
  • Managing credit card receipts for Heath Fund Director for Fund purchases.
  • Screening phone calls and routing callers to the appropriate party.
  • Greeting and assisting visitors.
  • Managing room reservations for Fund meetings.
  • Submitting service request tickets to IT and Facilities as needed.
  • Updating the department's Business Continuity Plan.
  • Serving as primary Timekeeper in the department.
  • Tracking department-wide statistics on disciplinary actions for department staff.

Qualifications:

Technical Skills:

  • Demonstrated problem solving skills.
  • Intermediate Microsoft Excel, Word.
  • Effectively and professionally communicates with all staff.
  • Able to function in a fast-paced environment with the ability to independently complete assignments.
  • Self-motivated and well organized.
  • Excellent organizational and prioritizing skills.

Interpersonal Skills:

  • Ability to clearly communicate ideas and thoughts.
  • Work as an effective team player.
  • Ability to work in a fast-paced environment.
  • Excellent listening skills.
  • Detail oriented.
  • Ability to handle multiple tasks and prioritize appropriately to meet goals and objective of the department.

Qualifications and Core Competencies:

  • Experience within health care or the health insurance industry to include customer service or claims preferred.
  • Ability to compose memos and correspondence, edit various materials.

Language Skills:

The ability to read, write and understand English is essential. Bilingual in English/Spanish is a plus.

Education:

  • High School Diploma
  • Some level colleges or other Trade School Certificate such as Certified Medical Assistant preferred
  • Associates degree a plus

Compensation:

  • Pay rate while temping: $20.00/hr- $25.00/hr, DOE
  • Salary range when perm: $60K- $70K, DOE
  • Benefits: medical, dental vision from day one as salaried employees, pension plan with five-year vesting period, 401k with automatic 4% contribution, PTO (vacation, sick, and personal) from day one

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


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