Administrative Assistant 1 or 2
Washington State University

Job Info

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Available Title(s):

105E-YN_CS_NPS - Administrative Assistant 1, 105F-YN_CS_NPS - Administrative Assistant 2

Business Title:

Administrative Assistant 1 or 2

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

The Opportunity:

As the Administrative Assistant, you will perform complex secretarial and administrative duties in support of the School of Politics, Philosophy and Public Affairs. You will also serve as the first point of contact for the unit in the office on the Pullman campus. You will collaborate frequently with diverse faculty, staff, students, administrators, facilities, and the finance/budget team, maintain departmental emails, maintain department calendars, assist with course scheduling, purchasing, event coordination, update the department website and social media accounts, and maintain department records according to university policies. You will support the department advisor with administrative tasks including, but not limited to, enrolling students in courses, enrolling students in department minors and certificates, and other related work and assist the Chair in compiling necessary documents for annual review, tenure review, third-year review and promotion. Depending on your level of experience and education, the position will start at either an Administrative Assistant 1 or an Administrative Assistant 2.

Required Qualifications:

Administrative Assistant 1 (AA1):

A Bachelor's degree in business administration, public administration or closely allied field. Clerical or office work experience may be substituted for education on a year-for-year basis, provided at least one year included experience at the Clerk 3 level or above.

Administrative Assistant 2 (AA2):

One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

For all applications:

• Demonstrated proficiency with Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint, or equivalent.

Preferred Qualifications for all applications:

• Demonstrated experience effectively handling confidential and sensitive information.

• Demonstrated oral and written communication skills.

• Experience providing administrative oversight and assistance to a senior administrator preferable in a higher education environment.

• Experience using Workday.

• Knowledge of Washington State University including experience with university policies and procedures.

• Experience coordinating travel arrangements.

• Professional experience working in a higher education environment.

• Experience maintaining hardcopy and electronic records/files.

Additional Information:

Area/College: College of Arts and Sciences
Department Name: School of Politics, Philosophy and Public Affairs
City, State, Zip: Pullman, WA 99164
Department Link: School of Politics, Philosophy and Public Affairs Webpage
Monthly Salary:

Administrative Assistant 1: Range 35 | $3,006 to $3,974 (A-M)

Administrative Assistant 2: Range 37 | $3,145 to $4,174 (A-M)

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.
Overtime Eligibility: This position is overtime eligible.
FTE: 100% - PPPA seeks a full-time 12-month Administrative Assistant however we are also open to a 9-month position (Aug 16-May 15) or a 12-month position working 100% FTE during the academic year and 50% FTE during the 3-summer months (May 16-Aug 15).
This is a permanent position.
Posting Close Date: Applicants must submit their completed application by Monday, May 13, 2024 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

• Applicants must upload the following documents to their online application in the "Resume/CV" section of your application.

  • Resume (required)

  • Cover Letter (required)

• Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible.

• Applicants will be requested to provide contact information for professional references within the online application.

• Application materials should clearly communicate how the applicant meets all required qualifications.

Required Documents:

• Resume

• Cover letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

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