Admin Services Coordinator - Respiratory Care
University of Iowa

Job Info

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Provide administrative support for the Department of Respiratory Care. This position supports the day-to-day operations of the department including both Diagnostic and Clinical divisions. Complete special projects and other administrative responsibilities requiring discretion, independent judgement and a high degree of customer services. Position requires a high level of automomy, including critical thinking skills, planning, organizing and monitoring daily activities.

• Provide IT support in developing, editing, and publishing internal CEU programs and certificates
• Assist in developing/maintaining department website and department Respiratory Care intranet
• Assist in developing/maintaining infrastructure for hosting department sponsored seminar
• Schedules meetings for management staff and tech ops coordinator as needed
• Develop and revise departmental informational materials for distribution such as recruitment material, social media
• Assist in developing data collection and extrapolate analysis as requested by director/managers/supervisors
• Collaborate with the Admin Services Specialist in reviewing mandatory compliances and follow-up with respiratory care leadership to ensure staff are registered and complete required certifications such as CPR, ACLS, PALS before current certificate expires
• Perform special duties as assigned by Admin Specialist
• Assist with personnel and education file maintenance including uploading documents to staff members' e-personnel file
• Assist with on-boarding new employees within the department
• Maintain staff demographics on various platforms for internal use
• Submit information into UIHC workflow for ordering or receiving purchase orders
• Verifies incoming products/supplies and receives in
• Order new supplies as requested
• Initiate purchasing requests for supplies and equipment
• Provide backup coverage for ELMS/payroll review and scheduling for department
• Assists Director and Admin Specialist with historical data collection in preparation of strategic planning
• Develop and revise departmental informational materials for distribution such as educational pamphlets, patient welcome and discharge packets, orientation packets for permanent and temporary staff, and Power Point presentations
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties
• Enter staff competency data into ERMA system and download education files
• Submit HCIS requisitions for staff access
• Perform functions ensuring a high level of customer service, including communication and organizational skills
• Submits Engineering Services request for Department of Respiratory Care
• Responds to staff requests for assistance with troubleshooting of sharepoint intranet, intranet access, HCIS requests/tickets, etc.

Required Qualifications:

• Bachelor's degree in Business Administration or related field or an equivalent combination of education and experience
• Some (6 months - 1 year) administrative, office coordination or IT background
• Excellent written and verbal communication skills
• Excellent interpersonal skills and role models service excellence
• Excellent organizational skills
• Must be proficient in Microsoft Office suite (Word, Excel, Power Point)

Desired Qualifications:

• Knowledge of University of Iowa policies/procedures
• Ability to analyze data and critical thinking skills
• Previous experience working in a health care setting
• Previous experience with Adobe, Jotform or Captivate programs
• Previous experience coordinating education activities/events including knowledge of offering continuing education units (CEU's)
• Previous experience working with service excellence /customer focused environment

Application Process: In order to be considered, applicants must upload a resume and cover letter (under submission relevant materials). Job openings are posted for a minimum of 14 calendar days.

Successful candidates will be subject to a criminal background check and education verification. Please contact luann-wilford@uiowa.edu with any questions.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 2B
• Starting Salary Minimum: $37,696
• Starting Salary Maximum: Commensurate

Contact Information

• Organization: Healthcare
• Contact Name: Lu Wilford
• Contact Email: luann-wilford@uiowa.edu

This job has expired.