Accounts Payable Specialist

Buffalo Grove, Illinois

Posted in Building and Construction

This job has expired.

Job Info

Job Title: Accounts Payable Specialist

Reports to: Sr. Financial Reporting Analyst

Summary: Integral member of operational finance accounting team who is organized, motivated and can lead the day-to-day accounts payable tasks as well as be part of a dynamic team that is consistently analyzing processes, suggesting improvements, and increasing efficiency to optimize department processes. A high-energy individual who works with customers, suppliers and subcontractors in the areas of insurance, lien waivers, billings and collections.

Company Overview: EMCOR Services Team Mechanical Inc (ESTM) is a wholly owned subsidiary of EMCOR Group, Inc, focusing on providing customers with expert union field technicians and tradesmen for the construction, maintenance, repairs, and energy efficient replacement of commercial HVAC mechanical systems. Annual revenues for ESTM are approximately $50M. EMCOR Group, Inc is a Fortune 500 company.

Essential Duties and Responsibilities include but are not limited to the following. Other duties may be assigned.

Process both supplier and subcontract invoices in a timely and accurate manner. For subcontractors this includes the administrative responsibility of ensuring certificates of insurance (COI) and executed subcontracts are obtained at the beginning of a new project and retentions are withheld.

Research and resolve invoice discrepancies, correspond with suppliers/subcontractors, and respond to internal and external inquiries.

Coordinate supplier and subcontract payments based on due dates or "pay when paid" terms, ensuring compliance with all approvals and criteria having been met (i.e. COI's and executed contracts in hand).

Perform project billings. Includes: obtaining monthly billings from Project Managers, generating needed AIA (G702/703) and Schedule of Values forms, preparing lien waivers, and processing change orders.

Assist in cash collections efforts with customers and project managers to ensure billing disputes are resolved and timely collection occurs.

Conduct oneself in a professional, ethical manner

Supervisory Responsibilities: There is no supervision required for this position.

Qualifications: To perform this job successfully, an individual must possess the desire to learn, be a self-motivated, apply analytical thinking, and collaborate well with others. Attention to detail is a must. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

  • Associates degree in Business preferred.
  • Strong computer skills, including but not limited to working with enterprise software (COINS OA) and Microsoft Office Suite software.
  • 2-3 years of accounts payable experience preferred.
  • Strong organization and problem-solving skills. Attention to detail a must.
  • Ability to analyze information and processes.
  • Knowledge of job costing in a construction industry a plus.
  • Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.
Language Skills

Ability to read, analyze, and interpret contract documents. Effectively respond to inquires and questions from customers and suppliers. Strong verbal and written communications both internally and externally.

Reasoning Ability

Identify and define problems, collection of data, establishing facts, draw valid conclusions, and implement solutions.

Commitment to Safety

It is the policy of EMCOR Services Team Mechanical Inc to conduct all business activities in a responsible manner, free from recognized hazards; and to respect the environment, health and safety of our employees, customers, suppliers, partners, and community neighbors. EMCOR Services Team Mechanical Inc is committed to providing a safe and healthy workplace.


This job has expired.

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