Accounts Payable Administrator/Receptionist
EMCOR

Covington, Louisiana

Posted in Building and Construction


Job Info


About Us: Ardent Services, LLC was formed in 2002 to provide professional electrical and instrumentation services.

Ardent Services is a leading provider of high quality, power, control, and process automation services performed safely on time and on budget, as well as a premier provider of specialty electrical and instrumentation (E&I) services for process industries throughout the country.

Accounts Payable Administrator/Receptionist

Reports to: Accounts Payable Manager

Regular, Full-Time Position

Non-Exempt, Eligible for overtime

General Job Description:

Responsible for all accounting work associated with processing accounts payable.

Essential Duties and Skills:

  • Stamp and sort incoming invoices. Match shipping tickets and invoices with the purchase order
  • Set up all invoices for accounts payable in software system and properly scan all invoices, shipping tickets and other documents into system
  • Responsible for processing accounts payable checks that correspond with invoices weekly
  • Ensure all W-9's are properly filled out and received back for all vendors
  • Responsible for preparation and mail-out of 1099 forms
  • Receive and organize statements from vendors: check vendor files for payment of any invoice listed outstanding and call district and/or vendor in regard to any old outstanding invoices. Resolve discrepancies in a timely manner
  • Monitor open P.O.'s to determine if they should be open
  • Data Entry
  • Managing incoming calls and routing to appropriate location
  • And other assigned duties
Qualifications
  • High school diploma required, college courses in accounting preferred
  • Two plus (2+) years of Accounts Payable experience, preferably in a high volume atmosphere is a plus
  • Experience in 3-way matching is a plus
  • Must have excellent organizational and time management skills
  • Ability to work efficiently and effectively in a fast-paced environment
  • Must be able to work independently with little to no supervision
  • Must possess the ability to speak with various divisions on an as needed basis
  • Proficient with Microsoft Office, specifically Microsoft Excel is necessary
  • Possess the ability to learn quickly
  • Must have reliable transportation to and from work
  • Physical Requirements, in a given day include, but are not limited to:
  • ability to sit at a desk environment (90%) for many hours at one time
  • ability to regularly and consistently use a keyboard and mouse
  • ability to walk up and down stairs and around the office
  • ability to lift up to 25 pounds
  • ability to proficiently use office equipment (computer, fax, copier, scanner, etc.)
#CB1

This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned additional responsibilities as necessary. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled



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