The University of Kansas

Lawrence, Kansas

Posted in Education and Training

Job Info

Position OverviewKU Operations supports KU's mission of learning, scholarship, and creative endeavor by operating and maintaining the University's physical plant and grounds. The Accountant position supports Facilities Planning & Development (FPD), a division of KU Operations. FPD provides design and construction services for over 200 University buildings (9.5 million gross square feet of space) and over 1,000 acres of University property on the Main and West Campuses in Lawrence, the Edwards Campus in Overland Park, the Kansas Law Enforcement Training Center in Hutchinson and other off-campus locations. This position requires superior organizational and communication skills while providing customer support to a wide variety of customers. Must work well under pressure, meet deadlines, prioritize appropriately, and be able to work independently with indirect supervision.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities, including Tuition Assistance following one year of service. KU is a great place to work! Job Description35% - Route, process and track payments for professional, ancillary services, on-call, construction contracts and material procurement. Request tax exemption certificates for construction projects. Assist in processing approved contract addenda, change orders and authorizations. Work with project managers on budgets, funding expenses and project status. Communicate with vendors regarding payment issues. Communicate with clients regarding contractual documents and payments.

30% - Review project balances and reconcile budgets. Request cost centers and manage new vendor setup. Bill outside departments and agencies for project expenses. Enter, receive, and close Maximo POs. Enter funding payments and reconcile closed projects in Maximo. Provide project financial analysis upon request of project managers. Help in preparation of historical tax credit applications.

10% - Aid project managers in the preparation of construction contracts. Work with KU General Council to assure that contracts are appropriate and within the set guidelines previously approved. Distribute and file contracts. Ensure contracts are posted in FITC by Purchasing.

10% - Assist project managers in procurement of materials and services. Assist with POs for bidding materials and services and work with the project managers and Procurement on bid documents. File and maintain all bid materials.

5% - Assist in tracking expenditures and updating cost matrix. Aid in year-end cleanup of projects. Work with the Comptroller's Office on the same.

5% - Documentation of the procedures for Facilities Planning & Development accounting.

5% - Annual reporting and other duties as assigned. Required Qualifications

  1. Bachelor's degree in accounting or business related field OR an Associate's Degree and 3 years of related experience OR High School diploma and 4 years of related experience.
  2. Three years of experience in accounting work
  3. Advanced knowledge of Microsoft Office software (Word, Excel, Outlook)
Preferred Qualifications
  1. Experience at KU or in a university office
  2. Experience in a design/construction environment
  3. Experience with Maximo or other work management systems
  4. One year experience in design and construction related accounting
Additional Candidate InstructionsIn addition to the online application, the following documents are required to be considered for this position:
  1. A cover letter addressing how required and preferred qualifications are met.
  2. Resume or curriculum vitae.
  3. Contact information for three professional references.
Application review begins Monday, September 12th and will continue until a qualified pool of applicants are identified. Contact Information to ApplicantsJodi Funke Advertised Salary Range$22-$24/hr Work ScheduleM-F, 8-5 Application Review Begins12-Sep-2022 Anticipated Start Date19-Sep-2022

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